Overview
Administrative Assistant Jobs in Salt Lake City, UT at University of Utah Health
Full Job Description
Details
Open Date04/19/2024
Requisition NumberPRN14745N
Job TitleAdministrative Assistant
Working TitleAdministrative Assistant
Job GradeD
FLSA CodeNonexempt
Patient Sensitive Job Code?No
TypeNon Benefited Staff / Student
Temporary?
Standard Hours per Week19
Full Time or Part Time?Part Time
ShiftDay
Work Schedule Summary
M-F as determined by supervisor
Is this a work study job?No
VP AreaAcademic Affairs
Department00049 – Strategy Department
LocationCampus
CitySalt Lake City, UT
Type of RecruitmentExternal Posting
Pay Rate Range$22.00 – $27.00
Close Date
Job Summary
Provides complex administrative support for a professor in the Department of Entrepreneurship and Strategy at the David Eccles School of Business.
Responsibilities
Help update class syllabi
Purchase digital readings (coursepacks) for students
Provide Canvas course support (structuring the courses, updating due dates, etc.)
Assist graduate student(s) with administrative needs, if any
Submit letters of recommendation on behalf of professor
Update professor’s CV
Update professor’s personal website
Promote academic articles on social media (LinkedIn and Twitter)
Manage contact information for academic journal audience (about 10k people)
Use Mailchimp (a mass email marketing platform) to communicate with the journal audience to announce new articles, new issues of the journal, conferences, etc.
Help facilitate a Best Paper Award process each year
Assist in creating annual reports
Schedule all meetings (digital and in-person)
Utilize a budget to track the balance of a research account; reconcile this with university records
Use ePR (electronic payment request) to submit reimbursement requests
Book travel / submit expense reports
Possibly lead academic conference planning and execution
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Minimum Qualifications
Past secretarial experience preferred
Effective written and verbal communication skills
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) …
Title: Administrative Assistant
Company: University of Utah Health
Location: Salt Lake City, UT
Category:
