Overview
Administrative Assistant Jobs in Scarborough, Ontario, Canada at Arctic Beverages LP
Title: Administrative Assistant
Company: Arctic Beverages LP
Location: Scarborough, Ontario, Canada
Application Deadline: 31 March 2026
Department: Admin
Location: Scarborough
Compensation: $41,600 – $49,920 / year
Description
Oscardo is looking for a reliable and detail-oriented Administrative Assistant to support our Admin department. This role plays an important part in keeping our daily operations organized and running smoothly, especially across general administration, accounts receivable/payable, data entry, and customer support.
Key Responsibilities
Front Desk & Office Support
- Respond to customer inquiries via phone and email
- Create shipping labels for outgoing office shipments
- Coordinate with the Sales team for UPS package drop-offs
Accounts Payable
- Prepare reports and calculate commissions and royalties
- Verify commercial invoices against purchase orders and adjust for discrepancies
Accounts Receivable
- Monitor overdue accounts and follow up with clients’ AP departments
- Collaborate with the Sales team when payment issues arise
Systems & Invoice Updates
- Set up and update wholesale customer accounts
- Prepare proforma invoices for customized orders
Customer Credits/Payments Processing
- Calling customers to issue credits for damaged, lost, or unpacked products
- Process and post customer payments
Skills, Knowledge And Expertise
Job Requirements:
- Previous experience in administrative support (preferred)
- Strong organizational and record‑keeping skills
- Knowledge of QuickBooks (asset)
- Proficiency in Microsoft Outlook and Excel
- Minimum typing speed of 40 WPM
- Excellent multitasking and time‑management abilities
- High attention to detail and accuracy
- Strong attention to detail and accuracy in work.
