Overview
Administrative Assistant Jobs in Glen Cove, NY at LHH
Title: Administrative Assistant
Company: LHH
Location: Glen Cove, NY
- This role requires heavy Legal support
- Administers all customer contracts, subcontracts, purchase orders and other legal documents including legal emails; reviews, drafts, edits, amends and proofreads legal documents
- Logs and tracks status to ensure all legal documents are addressed in a timely fashion. Prioritizes and routs incoming emails and messages to responsible parties. Monitors deadlines and continuously keeps Corporate Counsel updated as to the status of contracts
- Creates, organizes and maintains all legal files and project folders including all supporting documents and Corporate Counsels notes
- Maintains physical and electronic filing systems for maximum efficiency. Researches and implements client/case management software
- Calendar/appointment scheduling and maintenance
- Manages legal communication with internal and external clients. Answer phones and take messages. Mail, fax, email and upload legal documents
- Responsible for taking, transcribing and disseminating various meeting minutes
- Performs personal assistant functions for legal counsel including processing health claims and booking travel arrangements
- Supports the general administrative team including answering phones and ordering/arranging lunches
Responsibilities
- Handle and coordinate active calendars
- Schedule and confirm meetings
- Ensure file organization based on office protocol
- Provide ad hoc support around office as needed
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite
Equal Opportunity Employer/Veterans/Disabled
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