Overview
Administrative Assistant Jobs in Elk Grove Village, IL at Porte Brown, LLC
Position Purpose/Summary
The Administrative Assistant provides comprehensive administrative support to accounting professionals while ensuring the efficient day-to-day operation of the office. The ideal candidate is proactive, detail-oriented, customer-focused, and able to maintain strict confidentiality when handling sensitive financial and client information.
Key Responsibilities
- Provide administrative support to partners, managers, and accounting staff.
- Prepare, edit, proofread, and format correspondence, reports, financial statements, and other client documents.
- Schedule meetings, manage calendars, and coordinate appointments.
- Answer and direct incoming phone calls and greet clients professionally.
- Coordinate client communications and maintain positive client relationships.
- Maintain electronic and physical filing systems in accordance with firm policies.
- Assist with engagement setup, document organization, and workflow tracking.
- Process incoming and outgoing mail, courier deliveries, and electronic document transmissions.
- Assist with tax return assembly, financial statement preparation, and client deliverables.
- Handle sensitive client and firm information with the highest degree of confidentiality.
- Monitor office supplies and coordinate vendor orders.
- Maintain confidential client records and comply with firm security and privacy procedures.
- Provide backup administrative support for other team members as needed.
- Perform other administrative duties assigned by management.
Required Qualifications
- Associate degree or equivalent experience preferred.
- 3–5 years of administrative experience, preferably in a CPA firm, accounting firm, legal office, or other professional services environment.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of accuracy and attention to detail.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong customer service skills.
- Ability to prioritize multiple deadlines in a fast-paced environment.
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Adobe Acrobat
- Document management software
- Electronic filing systems
- Microsoft Teams or similar collaboration platforms
- Familiarity with tax and accounting software is a plus (e.g., CCH, Thomson Reuters, or Drake Software)
Core Competencies
- Organization and planning
- Professional communication
- Client service orientation
- Problem-solving
- Team collaboration
- Adaptability
- Dependability
- Confidentiality and ethics
- Initiative
- Attention to detail
Physical Requirements
- Prolonged periods of sitting and computer use.
- Ability to lift and carry up to 25 pounds occasionally.
- Ability to move throughout the office to assist staff and clients.
Job Type: Full-time
Pay: $18.00 – $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: Porte Brown, LLC
Location: Elk Grove Village, IL
Category:
