Overview
Administrative Assistant Jobs in Costa Mesa, CA at Worldwide Image Resources
Title: Administrative Assistant
Company: Worldwide Image Resources
Location: Costa Mesa, CA
Administrative Assistant (Part-Time) – Promotional Products Company
Company: Laopan, Inc., DBA Worldwide Image Resources
Location: Costa Mesa, CA
Hours: Monday–Friday, 9:00 AM – 3:00 PM
About Us:
We are a fast-paced promotional products company based in Costa Mesa, CA, dedicated to delivering high-quality branded merchandise and exceptional service to our clients. We are looking for a reliable, detail-oriented Administrative Assistant to join our team long-term.
Position Overview:
The Administrative Assistant will play a key role in supporting daily office operations, assisting leadership, and ensuring smooth workflow across departments. This role requires strong organizational skills, professionalism, and the ability to multitask in a busy environment.
Key Responsibilities:
- Maintain front office operations and manage office supply inventory
- Greet clients and provide a welcoming, professional experience
- Answer and manage a multi-line phone system, transfer calls, and take detailed messages
- Support the Vice President and staff with bookkeeping tasks, reimbursements, and filing accounting documents
- Create and organize job folders for projects
- Manage accounts payables and receivables
- Track purchase orders
- Process invoices and payments
- Maintain vendor, customer, and job files
- Perform general office duties including copying, scanning, filing, and running occasional errands
- Create spreadsheets, labels, and other administrative documents
- Provide support to sales and management team
Qualifications:
- Minimum of 2 years of office/administrative experience
- Proficiency in Microsoft Word and Excel (required)
- Experience with QuickBooks (preferred)
- Experience with Adobe Illustrator (not required, but preferred)
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Professional, friendly, and dependable
- Detail-oriented with solid basic math skills
- Experience in consumer products or promotional products industry is a plus (not required)
What We’re Looking For:
We’re looking for someone who is interested in growing with our company long-term, with the opportunity to develop into a sales-support or client-facing role over time. Reliability, attention to detail, and a positive attitude are essential.
How to Apply:
Please submit your resume along with a brief introduction outlining your relevant experience and references.
