Overview
Administrative Assistant Jobs in Fairfax, VA at FedWriters
Full Job Description
Job Title: Administrative Assistant
Job Summary:
Join FedWriters as an Administrative Assistant, where you’ll support the U.S. Department of Health and Human Service’s Office of Inspector General, Office of Management and Policy. Your role involves crucial tasks such as onboarding/offboarding procedures, document routing, meeting coordination, and administrative support across various functions. Enjoy competitive benefits, including medical coverage, a matching 401(k), generous PTO, and a commitment to diversity and equal opportunity. Make a meaningful impact and grow your career with us-apply now!
Responsibilities Include:
Preparing packages for the purposes of onboarding new employees and employee departures
Supporting the processes of routing forms to the appropriate leadership, making sure forms have the right signatures and are being routed to the right places
Coordinating meetings, including Microsoft Teams, working with staff to solicit and finalize an agenda, distributing materials for the meeting, and uploading Teams attendance reports for attendance tracking
Assisting in budgetary matters such as travel, tracking expenditures, supplies review and ordering
Providing administrative support to prepare and disseminate communications, including agency-wide email communications support
Assisting in the coordination of work planning activities, such as providing administrative support to groups, coordinating with staff to keep work tracking and report proposal queues up to date, etc.
Managing, editing, and updating SharePoint site content in coordination with staff
Supporting the tracking of Continuing Professional Education (CPE) training activities and credits for staff
Required Qualifications and Skills:
Familiarity with Federal Travel Regulations and the federal travel system Concur
Associate’s degree
5+ years of experience in corporate or federal government agency environment, providing administrative support
Proven working experience as an administrative assistant
Experience with Microsoft Word, PowerPoint, Outlook, Excel, and Access
Experience with the Office 365 platform
Experience with Skype for Broadcast
Experience with timekeeping and federal timekeeping regulations
Experience working with SharePoint
Excellent oral and written communication skills
Excellent customer service skills
Ability to work in fast-paced environment that shift priorities quickly
Attention to grammar, syntax, spelling, and punctuation
Excellent attention to detail and the ability to apply that to complex document-routing processes
Experience in using electronic document tracking systems or other complex databases
Work Setting and Environment:
Monday – Friday, normal working hours
Work is to be performed remotely
How FedWriters Will Compensate and Appreciate You:
FedWriters offers team members the opportunity to gain a lasting impression in this fast-growing small business.
FedWriters provides a competitive package of salary and benefits, including medical, dental, and vision coverage; a matching 401(k) program; generousPaid Time Off (PTO); STD; LTD; life insurance; and more!
FedWriters abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and discrimination against all individuals based on their race,…
Title: Administrative Assistant
Company: FedWriters
Location: Fairfax, VA
Category:
