Overview
Administrative Assistant Jobs in Beaver Dam, WI at United Cooperative
About Us
U.S. Canvas & Awning is a leading, family-owned awning manufacturer based in Houston, TX. With decades of experience, we specialize in delivering premium-quality custom awnings and shade structures for commercial and residential applications. We pride ourselves on craftsmanship, integrity, and exceptional customer service. As we continue to grow, we’re seeking a motivated Office Administrator to support day-to-day operations and help us streamline our business functions.
Position Summary
The Office Administrator will manage front office operations and provide administrative support across departments. This is a key role that involves office coordination, customer service, and office administration. The ideal candidate is detail-oriented, tech-savvy, bilingual (English/Spanish), and thrives in a fast-paced environment.
Key Responsibilities
· Perform general office administrative duties, including answering phones, managing correspondence, and greeting visitors.
· Maintain organized filing systems (physical and digital) for contracts, invoices, and project records.
· Prepare and process customer invoices, purchase orders, and payment follow-ups.
· Track accounts receivable and follow up on overdue payments.
· Coordinate office supply orders, vendor communications, and inventory tracking.
· Update and manage customer contact databases and CRM systems.
· Provide scheduling and administrative support to project managers and executives.
· Assist with data entry, and document preparation.
· Handle incoming and outgoing mail and deliveries.
· Support HR and payroll documentation as needed.
· Maintain confidentiality and represent the company professionally.
Qualifications & Skills
· 2+ year’s experience in administrative or office management roles (construction/manufacturing preferred).
· Bilingual in English and Spanish (Required).
· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
· Experience with QuickBooks, CRM systems, or similar software is a plus.
· Excellent written and verbal communication skills.
· Highly organized with attention to detail and accuracy.
· Strong problem-solving and critical-thinking abilities.
· Able to multitask, prioritize, and manage time effectively.
· Positive attitude, reliable, and self-motivated.
· As duties assigned.
Schedule & Work Environment
Full-Time | Monday–Friday | 7:30 AM – 4:30 PM
Office environment, occasional warehouse coordination (same building)
Benefits
· Paid Holidays*
· Paid Vacation*
· Paid Sick Leave*
· *Waiting period may apply
Equal Opportunity Employer
We are committed to a diverse and inclusive workplace. U.S. Canvas & Awning Corp. provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Job Type: Full-time
Pay: Up to $20.00 per hour
Expected hours: 40 per week
Benefits:
Employee discount
Paid time off
Schedule:
8 hour shift
Monday to Friday
No weekends
Experience:
Office Admin: 2 years (Required)
Language:
Spanish (Preferred)
English (Required)
Ability to Commute:
Houston, TX 77071 (Required)
Ability to Relocate:
Houston, TX 77071: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Assistant
Company: United Cooperative
Location: Beaver Dam, WI
