Overview
Administrative Assistant Jobs in Kansas City Metropolitan Area at Chief of Staff KC
Title: Administrative Assistant
Company: Chief of Staff KC
Location: Kansas City Metropolitan Area
The Administrative Assistant provides essential administrative support to the business, handling tasks such as filing, preparing correspondence, scheduling appointments, managing calendars, answering phones, and performing various clerical duties. Additionally, this role supports the department by ensuring seamless operations and an exceptional client experience. The ideal candidate must present a polished and professional appearance, be consistently punctual, maintain a positive attitude, and go above and beyond to enhance the client experience while adhering to company protocols.
Primary Responsibilities:
Perform general clerical tasks including copying, scanning, filing, faxing, processing and distributing mail, and maintaining office cleanliness to ensure a client-ready environment.
Create and modify documents using Microsoft Office.
Record and archive meeting minutes.
Keep Outlook calendars updated, ensuring accuracy and confirming client appointments.
Coordinate meetings and conference calls as needed.
Answer calls promptly, using discretion to prioritize and distribute messages efficiently.
Prepare meeting materials and assist in developing PowerPoint presentations.
Enhance the client experience by maintaining a warm and welcoming environment.
Monitor and manage office supply inventory, placing orders as needed.
Maintain and update databases and software programs.
Carry out additional assigned duties as required.
Core Competencies:
Exceptional attention to detail and organizational skills.
Strong verbal and written communication abilities.
Capable of multitasking in a fast-paced, deadline-driven environment.
Maintain professionalism and a client-focused attitude at all times.
Self-motivated with the ability to prioritize tasks and follow through.
Ability to work standard business hours with occasional evening and weekend commitments for client events.
Requirements:
Bachelor’s Degree Preferred
High school diploma/GED Required
2+ years of administrative experience
Comfortable in the Microsoft Office suite
