Overview
Administrative Assistant Jobs in Norwalk, CT at EMCOR Group, Inc.
Title: Administrative Assistant
Company: EMCOR Group, Inc.
Location: Norwalk, CT
About Us:EMCOR Group, Inc. (NYSE: EME) is a Fortune 500 company and a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.
A provider of critical infrastructure systems. EMCOR gives life to new structures and sustains life in existing ones by it planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments. This includes electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems–in virtually every sector of the economy and for a diverse range of businesses, organizations and government. EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations.
Job Title:– Administrative Assistant
Job Summary:– Provides clerical and administrative support to the VP, Human Resources & Assistant General Counsel, including answering phones, filing, preparing presentation materials, conducting basic research, and assisting with Department related items. May assist with projects and documentation/tracking for the Security & Compliance Department.
Essentials Duties and Responsibilities:
Provide strong comprehensive telephone support for the VP, Human Resources & Assistant General Counsel, Chief Information Security Officer, and VP, Integrated Services.
Perform general administrative duties, such as typing correspondence, proofreading reports and correspondence, coordinating and collating mass mailings, faxing, copying, filing, ordering of supplies.
Responsible for calendar management and coordination of travel arrangements.
Meeting scheduling (on site and remote), room set-up, preparation of meeting materials, and agenda preparation.
Responsible for updating and maintaining the formatting of EMCOR and subsidiaries handbooks.
Provide administrative support to Security & Compliance Department as needed: included but not limited to tracking and documentation of incidents related to Security & Compliance, maintain list of software license agreements that have been reviewed by Security & Compliance, and other projects as needed.
Maintain department cost records, create work orders, and process
Monitor general emails that are forwarded and reply to external inquiries.
Administer warehouse archiving of department records.
Answer routine questions from employees regarding personnel policies and procedures.
Respond to routine inquiries originating from outside the company.
Assist with special projects as needed.
Qualifications:
Associate degree or equivalent experience required.
Minimum three years administrative experience in a corporate environment preferred.
Knowledge of human resources practices and procedures.
Ability to effectively communicate and interact with personnel at all levels.
Able to handle a high level of confidentiality regarding employee information.
Strong time management, organizational, oral, and written communication skills.
Pro-active, self-motivated and detail oriented.
Advanced PC skills (Word, Excel, PowerPoint).
Ability to understand and interpret technical language.
Microsoft O365 Suite, including Excel, PowerPoint, Vizio, Teams, as well as proficiency with SmartSheet, and DocuSign
EMCOR Group, Inc. requires all employees to be vaccinated for COVID-19. This position will require the successful candidate to show proof …
