Overview
Administrative Assistant Jobs in Lewisville, TX at Fifth Gear Automotive
We’re on the hunt for a dynamic, full-time Executive Assistant to join our team! In this pivotal role, you’ll collaborate closely with our CEO and EVP, providing top-tier administrative support and taking charge of proposal coordination and writing. If you’re looking for a fast-paced environment where you can make a significant impact and work directly with senior leadership, this is the perfect opportunity for you!
To thrive in this role, you’ll need sharp critical thinking skills, a proactive mindset, and the ability to stay ahead of deadlines while juggling multiple tasks. You should be skilled at prioritizing and adapting in a fast-paced environment, always staying one step ahead to meet the needs of our executives. Your organizational prowess will help keep everything running seamlessly, ensuring that our company’s workflow remains efficient and smooth.
Key Responsibilities
Manage executives’ calendars and schedule meetings with precision
Answer and prioritize phone calls, ensuring seamless communication
Request and track Certificates of Insurance as needed
Review and assist with Legal Service Agreements
Organize and coordinate team-building events to foster collaboration
Schedule FedEx/courier services and manage transmittals for outgoing documents
Cultivate strong working relationships with clients, customers, and consultants
Coordinate, write, and edit high-quality proposals in a fast-paced environment
Collaborate with the marketing team to create customized responses to Requests for Proposal (RFPs)
Maintain regular communication with subconsultants and manage materials for proposals and ongoing projects
Proactively generate additional service proposals for active projects
Lead internal meetings with the executive team to review and refine proposals
Keep project proposal templates updated and organized for consistent quality
Qualifications:
Bachelor’s Degree in Business Administration (preferred)
5+ years of office administration or secretarial experience
Expertise in MS Office Suite (5+ years)
Tech-savvy with a strong ability to learn new software quickly
Previous experience in Marketing within the A/E/C industry is a plus
Exceptional writing, editing, and proofreading skills
Proven ability to perform well under pressure and meet tight deadlines
Strong attention to detail and accuracy
Highly organized and able to manage multiple tasks efficiently
Must be authorized to work in the United States
Benefits:
Medical Insurance
401(K) Retirement Savings Plan with up to 4% employer match after one year of Employment
Profit Sharing
End of Year Bonus
Paid Personal/Vacation Days
Paid Holidays
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
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Title: Administrative Assistant
Company: Fifth Gear Automotive
Location: Lewisville, TX
