Overview
Administrative Assistant Jobs in Houston, TX at Green Valley Construction Texas
MISSION STATEMENT:
Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.
VISION:
Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.
POSITION SUMMARY:
The successful candidate will assist the Chief Ambulatory Officer and Director of Clinic Business Intelligence in the operations of the DHR Clinics. This position is responsible for the analysis, development, maintenance and support of complex reporting solutions for ambulatory operations. They will provide leadership support by developing business benchmarks, analyzing operating and financial trends and developing new reports and reporting tools.
POSITION EDUCATION/ QUALIFICATIONS :
Bachelor’s Degree or equivalent combination of education and experience
College degree in Business or Computer Science related field preferred
Hospital or healthcare experience preferred
Ability to interpret requirements and technical specifications and translate and present in an understandable and user-friendly manner.
JOB KNOWLEDGE/EXPERIENCE :
Prefer hospital or MD office experience
Leadership experience preferred
Two (2) years of experience required
Attention to detail and highly organized
Must be able to be sensitive to cultural and bilingual issues
Ability to read, write and speak English
Must able to work under pressure and to meet deadlines
Thinks strategically to help develop action plan for business segment
Working knowledge of personal computer and Microsoft Office, comprehensive knowledge of Excel is required
Ability to work with large amounts of data: facts, figures, and analyze to find conclusions
Queries, report writing and presentation of findings verbally and in writing is required
Understanding of data models, database design development, data mining and segmentation techniques, required
VBA Coding, preferred
Skill in using query languages preferred
Requires reasoning ability, good independent judgment, and the ability to work with frequent interruptions
Must project a professional image
POSITION RESPONSIBILITIES:
Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice
Develops computer programs to determine/assist with various cost projects and performs statistical analysis based on this data
Researches products to determine usefulness to the environment and implements with office administrators as needed
Examines historical and projected financial data to provide senior management with valuable data upon which to make relevant financial decisions
Extensive knowledge and previous use of Excel
Ability to use Vlookup and pivot tables required
Analyzes workload, determines work priority, assigns duties, oversees work progress, and participates in professional presentation to all levels of management
Analyzes and prepares various financial and statistical reports for internal use
Identify project requirements by interviewing customers, analyzing operations, determining project scope and documenting results
Creating ad hoc reports, dashboards, etc. as needed
Prepare reports by collecting, analyzing, and summarizing information
Data is precise and hence the analyst needs to be vigilant in analysis and work closely with those requiring it in order to come to the most appropriate conclusions
Ability to work with large amounts of data: facts, figures, along with a capability to see through the data, correlate to business concepts and analyze it to find conclusions
Perform in-depth analysis of workflows, data collection, report details, and other technical issues
Develop problem solutions by describing requirements in a work-flowchart and diagram; studying system capabilities; analyzing alternative solutions, preparing system specifications and writing programs
Works with all levels of staff from VP to Admin Asst. on projects as needed
Maintain systems by researching and resolving problems, maintaining system integrity and security
Maintain quality service by establishing and enforcing organizational standards
Contribute to team effort by accomplishing related results as needed
Other duties as assigned
Delegate tasks appropriately among the RMF Business Intelligence team
Communicate frequently with RMF Leadership to provide status updates
Works on highly complex, cross-functional, organization-wide business intelligence solutions.
Perform data validation to ensure the data is within the required quality standards.
Designs and delivers end-user training and training materials.
Lends support and guidance to team members.
Recommends standards, policies and procedures for the form, structure, and attributes of the BI tools and systems.
LINES OF RESPONSIBILITIES:
(Chain-of-command)
1. Director of Clinic Business Intelligence 2. Chief Ambulatory Officer
CUSTOMER SERVICE :
Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.
AGE SPECIFIC :
Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.
AMERICANS WITH DISABILITIES ACT: (ADA) :
A. Essential Duties : Indicated by bold print within performance standards, preceding individual numbered criteria.
The following table provides physical requirements that will be associated with, but not limited to, this position:
Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
Yes
Kneeling
Yes
Must be able to assist other employees with lifting more than 20 lbs.
Yes
Walking
Yes
Light/moderate carrying up to 20 lbs.
Yes
Standing/Squatting
Yes
Straight pulling
Yes
Sitting
Yes
Pulling hand over hand
Yes
Pushing
Yes
Repeated bending
Yes
Stooping/Bending
Yes
Reaching above shoulder
Yes
Climbing Stairs
Yes
Simple grasping
Yes
Climbing Ladders
No
Dual simultaneous grasping
Yes
Depth Perceptions needed
Yes
Ability to see
Yes
Identify Colors
Yes
Operating office equipment
Yes
Twisting
Yes
Operating mechanical equipment
Yes
Crawling
No
Ability to read and write
Yes
Ability to Count
Yes
Ability to hear verbal communication without aid
Yes
Operating Personal Vehicle
Yes
Ability to comprehend written/verbal communication
Yes
Other: Ability to deal with stress
Yes
OSHA Category
III
B. Working Conditions : The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.
C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.
D. Aptitudes : HIGH 1 2 3 4 5 6 LOW
Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3
Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3
Numerical: Ability to perform arithmetic operations quickly and accurately. 2
Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2
Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3
Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2
Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3
Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3
Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3
Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3
Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3
I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.
If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.
Employee Signature: ________________________________ Date: ____________________
Transfer/Hire Date Effective: ________________________.
Title: Administrative Assistant
Company: Green Valley Construction Texas
Location: Houston, TX
