Overview
Administrative Assistant Jobs in Irvine, CA at Vaco
Title: Administrative Assistant
Company: Vaco
Location: Irvine, CA
Administrative Assistant
Job Overview:
We are seeking a proactive and detail-oriented Administrative Assistant to provide essential support for daily operations. This role involves managing administrative tasks, maintaining records, coordinating payments, and assisting with various office functions. The ideal candidate is highly organized, adaptable, and able to multitask in a fast-paced environment.
Key Responsibilities:
Provide administrative support, including data entry, scheduling, and document management.
Track and process payments for invoices, fees, and other expenses.
Maintain and update records, reports, and databases.
Coordinate service requests and communicate with vendors as needed.
Assist with general office tasks such as filing, correspondence, and supply management.
Support team members by preparing reports, schedules, and other materials.
Handle incoming inquiries and provide assistance as needed.
Ensure compliance with company policies and procedures.
Qualifications:
Proficiency in Microsoft Office Suite and general administrative software.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to multitask and work efficiently in a team environment.
Professional and customer service-oriented attitude.
Working Conditions:
Office environment with occasional deadlines requiring quick turnaround.
May require occasional overtime or weekend work.
Physical Requirements:
Regularly required to sit, use hands, and communicate clearly.
Occasionally required to stand, walk, bend, or lift objects up to 25 pounds.
