Administrative Assistant

Overview

Administrative Assistant Jobs in Cairo, Egypt at Meysan

Title: Administrative Assistant

Company: Meysan

Location: Cairo, Egypt

KEY ACCOUNTABKEY ACCOUNTABILITIES AND RESPONSIBILITIES

·        Assist in development of annual budget for all activities falling under the remit of Administration and track and monitor spend as per the approved budgets whilst seeking opportunities for cost reduction/efficiencies

·        Handle the procurement of goods/services as per the delegated level of authority and/or seek approval as per Delegation of Authority Matrix

·        Ensure all documentary and regulatory formalities are completed in time to obtain/renew and/or cancel trade license(s) for the regional office

·        Oversee the maintenance of the office facilities to ensure adequate security and facility management measures are in place and all equipment is in good working order 

   Monitor cleanliness and upkeep of the office premises and ensure fit outs are in line with corporate guidelines and portray a positive image of the Firm

·        Oversee the registration, renewal, and maintenance of company vehicles

·        Oversee the travel and accommodation arrangements for employees and/or official visitors to ensure these are managed in an efficient and cost-effective manner in line with the Firms’ policies

·        Oversee scheduling and management of meeting rooms to ensure they are clean, organized and equipped with necessary resources

·        Monitor attendance of staff to ensure the Firms’ offices are adequately manned to meet business needs

·        Verify invoices/receipts for timely reimbursements & payments

·        Perform any Ad-hoc tasks as assigned by the management to meet business needs

·        Carry out periodic checks of the general office & pantry supplies to monitor usage and ensure a timely replenishment

·        Report & maintain a log of any incidents at the regional offices and assist in incident investigations to ascertain the cause and follow up on corrective measures needed to prevent a recurrence

·        Write and edit documents from letters to reports and instructional documents

Manage accounts and perform bookkeeping

QUALIFICATIONS & MINIMUM YEARS OF EXPERIENCE

Bachelor’s degree with 4 years’ experience in administrative position with an international business or law firm

SKILLS & COMPETENCIES  

·        Communication and collaboration skills

·        Decision making

·        Organizational skills

·        Writing Skills

·        Proficiency in MS office, PowerPoint, Excel

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by the job holder. They are not an exhaustive list of all the responsibilities/accountabilities of the job; therefore, additional responsibilities may be added from time to time depending on the Firm’s requirements.