Overview
Administrative Assistant, Associate Jobs in United States at Sundayy
Title: Administrative Assistant, Associate
Company: Sundayy
Location: United States
About The Company
Palm Beach State College (PBSC) is a premier educational institution dedicated to fostering a vibrant community of learners, professionals, and innovators. Located in the heart of Palm Beach County, PBSC offers a diverse range of academic programs, workforce training, and community engagement initiatives designed to inspire hope, advance skills, and transform lives. The college prides itself on creating an inclusive environment where ideas come to life, and every individual has the opportunity to thrive. With a commitment to excellence and community service, PBSC collaborates with local industries, government agencies, and educational partners to meet the evolving needs of the workforce and society at large.
About The Role
The Associate Administrative Assistant plays a vital role in supporting the administrative functions of the department. This position requires a proactive individual capable of managing confidential information, preparing reports, and performing a variety of clerical duties. The successful candidate will utilize their organizational and computer skills to streamline department operations, assist with budget activities, and provide excellent customer service to students, faculty, staff, and external stakeholders. Responsibilities include processing payroll, handling electronic purchase orders, maintaining files, and supporting special projects. The role demands a detail-oriented approach, strong communication skills, and the ability to multitask effectively in a fast-paced environment.
Qualifications
- High school diploma or GED; additional training related to administrative support preferred
- Minimum of one year of full-time related experience
- Proficiency in Microsoft Office Professional or similar applications
- Knowledge of office procedures, clerical functions, and basic accounting principles
- Excellent organizational skills and attention to detail
- Strong verbal and written communication skills
- Ability to maintain confidentiality and exercise discretion
- Effective customer service skills and ability to interact positively with diverse populations
- Ability to manage multiple tasks and prioritize workload efficiently
Responsibilities
- Provide administrative support including preparing reports, correspondence, and memos
- Process forms, reports, and other documentation accurately and efficiently
- Assist with payroll processing and verify time clock information for accuracy
- Manage departmental files, manuals, and correspondence to ensure proper organization and accessibility
- Coordinate and schedule meetings, appointments, and use of conference rooms
- Make travel arrangements for faculty, staff, or supervisors, including booking flights, hotels, and rental cars
- Support budget activities by assisting with purchase orders, expense tracking, and budget approval processes
- Research and compile data for special projects and reports
- Develop and maintain complex spreadsheets, charts, and macros to support departmental needs
- Assist with preparing presentations, manuals, and other documentation
- Respond promptly to inquiries from students, faculty, staff, and the public, providing accurate information
- Perform clerical duties such as photocopying, scanning, and screening phone calls
- Support departmental operations by maintaining supplies, equipment, and inventory
- Perform other related duties as assigned to support the department’s mission and goals
Benefits
- Tuition fee waiver at Palm Beach State College
- Tuition reimbursement and degree recognition awards
- Educational leave opportunities
- Access to health and wellness benefits including medical, dental, and vision insurance
- Disability and life insurance coverage
- Parental leave options
- Generous paid time off including vacation, sick leave, holidays, and breaks
- Potential remote or hybrid work arrangements
- Wellness programs and stress management resources
- Professional development workshops and leadership programs
- Retirement plans including state retirement options and voluntary 403(b) and 457 plans
Equal Opportunity
Palm Beach State College is an equal access, equal opportunity employer committed to fostering a diverse and inclusive environment. The College does not discriminate based on race, color, creed, ethnicity, national origin, gender, sexual orientation, age, religion, marital status, veteran status, disability, or pregnancy in its employment or educational programs. We adhere to all applicable federal and state laws and policies, including the Florida Open Records and Public Meeting Laws. AThe College prohibits retaliation against individuals who utilize the complaint procedures and ensures reasonable accommodations are provided to qualified individuals with disabilities.
