Overview
Administrative Assistant (Client Services) Jobs in Luqa, Luqa, Malta at Vista
Title: Administrative Assistant (Client Services)
Company: Vista
Location: Luqa, Luqa, Malta
Job Profile
VistaJet, the world’s leading global business aviation company, is committed to doing everything possible to ensure our passengers’ expectations are met or surpassed.
From scheduling a flight, every detail is covered, from a particular bottle of wine or catering from a preferred restaurant to a particular magazine or a chauffeur service to the airport.
Our Client Services team is the first point of contact within the business for all our customers; dealing with all aspects of their travel experience as well as liaising with other departments to ensure excellent customer service .
We are looking for an Administrative Assistant to support our Global Client Services team.
Your Responsibilities
- Full ownership and maintenance of the Staff scheduling for Client Services team having over 220 team members
- Maintain overview of team coverage, requesting overtime, changing shifts where needed to support Global Coverage
- Assignment of cover for unmanned teams when required
- Consolidate reports for Payroll and HR
- Maintain the Client Services internal website and knowledgebase
- Maintain data and processes through Smartsheet’s
- Organise and schedule team meetings and coordinate daily team calls
- Other General Administrations duties as may be assigned from time to time
Required Skills, Qualifications, And Experience
- Strong interpersonal skills and adaptability
- Strong written and verbal communication skills
- Good organization, time management and scheduling skills
- Strong working knowledge of office management software and collaboration tools
- Strong analytical skills and attention to detail
- Experience of Excel, Smartsheet, RotaCloud would be desirable
- Experience in an HR/payroll environment would be advantageous, but not essential.
- Organised and meticulous in the performance of duties.
