Overview
Administrative Assistant ; Communications Jobs in Winnipeg, Canada at Manitoba Nurses Union
Position: Administrative Assistant 1 (Communications)
Position: Administrative Assistant 1 (Communications)
Type: Full-Time, Permanent, 35 hrs/week (Monday-Friday hrs)
Accountability: Director of Communications & Government Relations
Start Date: As soon as available
Qualifications
- A minimum of three (3) years experience working in an office setting performing administrative, data entry and clerical functions
- Ability to be tactful and professional, while responding to member inquiries
- Excellent computer skills with proficiency in MS Office Suite (Word, Excel, Outlook, Powerpoint)
- Familiarity with Union Ware, considered an asset
- Knowledge or experience in the functions of various social media platforms will be considered an asset including Facebook, Instagram and Linked In. Experience with Hootsuite considered an asset
- Experience with event management and registration software (i.e. Swoogo) is an asset
- Must be able to work in a team setting, understand and respect confidentiality and meet deadlines
- A positive attitude, receptiveness to direction and feedback, respectful approach towards members and co-workers, maturity and a high level of self-motivation are essential
- Demonstrated knowledge and experience in managing multiple priorities, tight timelines and potentially high-stress situations
- Ability to assist with event setup and teardown, including lifting, carrying, and moving supplies boxes and materials (up to 25 lbs)
Duties
Incumbents in the classification of Administrative Assistant 1 provide administrative support functions, including but not limited to the following duties:
- Perform telephone/receptionist and other general hospitality duties
- Type, format and distribute documents
- Prepare and/or handle all manner of incoming and/or out-going correspondence
- Provide general administrative support to the Communications and Education Department, as required
- Assist with the administrative planning and execution of events, meetings or programs
- Administer and maintain event management software systems
- Coordinate inventory management and supplier ordering for the MNU Store
- Coordinate and maintain educational and event support materials, including printed resources and presentation materials
- Update and maintain membership or contact lists and other database records
- Order and maintain any or all office supplies and materials
- Maintain calendars of events and other related schedules
- Maintain files, both paper and electronic
- Updating and/or formatting information on the MNU website
- Assist with all other general office duties
- Process all incoming and outgoing mail (letters, store orders)
- Provide relief or backup support to other administrative staff, as required
- Perform other duties related with this classification
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Title: Administrative Assistant ; Communications
Company: Manitoba Nurses Union
Location: Winnipeg, Canada
Category:
