Overview
Administrative Assistant – Confidential & Non-Confidential Jobs in Philadelphia, PA at City of Philadelphia
Supports company operations by maintaining office systems and supervising staff.
Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Completes operational requirements by scheduling and assigning employees and following up on work results.
Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
High school diploma, GED, or equivalent
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
Job Type: Part-time
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Microsoft Office: 2 years (Required)
Customer Service: 6 years (Required)
Work Location: In person
Title: Administrative Assistant – Confidential & Non-Confidential
Company: City of Philadelphia
Location: Philadelphia, PA
