Overview
Administrative Assistant – Downtown Professional Services Firm – $70k – $90k + B Jobs in New York, NY at Advice Personnel
Title: Administrative Assistant – Downtown Professional Services Firm – $70k – $90k + B
Company: Advice Personnel
Location: New York, NY
Administrative Assistant – Downtown Professional Services Firm – $70k – $90k + B
A well-established Professional Services firm located downtown is seeking a highly organized, detail-oriented Administrative Assistant to support the Partner of Administration. This is a unique opportunity for a bright and motivated individual to gain exposure to the inner workings of a high-performing professional services environment. The role is designed as a potential stepping stone into a more strategic operations or senior administrative role over time.
Responsibilities:
Engagement Scheduling: Manage calendars and scheduling for internal and client-facing engagements, ensuring seamless coordination.
Vendor Management: Serve as a liaison with outside vendors; track costs, conduct cost analysis, and maintain key subscription relationships.
Tax Control Process: Own and update the firm’s master Excel tracker monitoring tax return progress from inception through completion.
HR Support: Provide administrative overlap with HR, including liaison responsibilities with the firm’s PEO provider.
System Support: Utilize CCH software to assist with billing, tax, accounting, and workflow tasks.
Excel & Reporting: Formulate and maintain Excel spreadsheets for tracking, analysis, and efficiency improvements.
Process Improvement: Collaborate with the Partner of Administration to identify and develop administrative process efficiencies.
Qualifications:
Minimum of 5 years of administrative experience, preferably in a professional services setting (CPA firm experience is a plus).
Familiarity with time billing environments and understanding of CPA firm terminology/operations.
Proficiency in Microsoft Excel and CCH software (or similar platforms).
Experience liaising with vendors and PEOs.
Proven ability to manage multiple priorities and maintain a high level of organization and attention to detail.
Base Salary: $70k- $90k plus bonus, 401k (with match) and additional benefits/perks.
The above salary range represents Advice’s good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: [email protected]
If this particular role isn’t the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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