Overview
Administrative Assistant – entry level Jobs in Owings Mills, MD at Universal Pro Care Inc
Full Job Description
Job Summary:
Responsible for performing administrative support functions for staff using initiative, professionalism, and judgment. Needs the ability to deal with executives, staff, and visitors and handle unique situations while maintaining confidentiality. Position requires strong interpersonal skills and compassion and respect for persons with disabilities.
Essential Functions:
Comply with all Agency policies and procedures and follow contract specifications
Handle administrative details with judgment, tact and accuracy, and make decisions in many instances as to their disposition
Maintain flow and output of work; arrange and prepare the typing and duplication of correspondence/letters & memorandums, reports, charts and envelopes accurately and timely
Set up, generate, and maintain a variety of reports
File confidential documents in personnel file
Coordinate employees’ address changes with payroll; process address changes and update to employee information
Prepare monthly anniversary checks list, letters, and certificates
Distribute mail
Answer phone calls and respond to inquiries
Order letterhead, envelopes, copy paper, toner, staples, and storage boxes
Routinely fill paper drawers of copier/printers
Utilize a computer for email, data and word processing tasks as required
Prepare letters and general correspondence
Perform various bulk mail projects for various departments as needed
Provide front desk coverage as needed
Provide assistance to visitors with disabilities when entering and exiting the facility and during their visit as needed, including assisting with kiosks (i.e. online employment application process)
Comply with all security procedures and make sure that all visitors and staff do same
Monitor all doors and admit visitors to inner building as necessary/approved
Call management to report any emergency or suspicion situations
Assist applicants with application processes
Attend work regularly according to assigned work schedule
Work a flexible schedule as required
Comply with dress code and personal hygiene standards
Wear ID badge(s) at all times while performing work under this Contract
Attend and participate in in-service training, staff meetings, and other activities to facilitate professional development
Work cooperatively with others in a manner which is positive, enthusiastic, respectful and courteous
Secondary Functions:
Clean and maintain equipment
Assist with phone screens and reference checks as needed
Prepare ID badges, as needed
Do special projects as needed
Perform other duties and tasks as needed
Duties, responsibilities, and tasks may change at any time with or without notice
Physical Abilities Needed to Meet Work Demands:
Ability to sit for long periods of time
Ability to great visitors and answer phone calls
Ability to reach above the head, bend, kneel, stoop
Ability to lift, carry, and push up to 50 lbs. occasionally
Ability to see details on the floor, above the head, or on surfaces
Job Competencies Needed for Success on the Job:
Ability to work with limited direct supervision
Ability to maintain confidentiality
Ability to work without assistance to complete assignments
Ability to work in a constant state of alertness and with safety always in mind
Ability to follow directions and focus on tasks
Ability to make decisions and solve problems
Ability to be organized,…
Title: Administrative Assistant – entry level
Company: Universal Pro Care Inc
Location: Owings Mills, MD
Category:
