Overview
Administrative Assistant Financial and Professional Services Jobs in Moultrie, GA at Colquitt Regional Medical Center
Description:
Position Overview:
AspireHR is searching for a Staff Accountant to join our close-knit Finance & Accounting team. You’ll not only learn from experienced Accounting professionals who fully understand end-to-end accounting for a professional services firm — you’ll also be part of a company that puts employees first. This is a great opportunity for a new accounting professional to gain core accounting experience by being responsible for a variety of monthly tasks.
In addition to core accounting tasks, as the office coordinator, you’ll also have the unique opportunity to support senior leadership, help organize company functions, receive mentorship, and have exposure to all areas of the company. It’s a position that offers growth, connection, and the opportunity to make an impact in a supportive, collaborative, and respectful environment.
The ideal candidate will have extensive experience with QuickBooks, a strong background in Accounts Payable, Accounts Receivable and General Ledger. Top level organizational, communication, and problem-solving skills are key for the success of this position. This position offers an excellent opportunity for growth and development in a collaborative and fast-paced environment.
Key Responsibilities:
Accounts Payable & Accounts Receivable:
Process vendor invoices and ensure timely and accurate payments. Communicate effectively with vendors to resolve any payment processing issues.
Track and manage accounts receivable, ensuring collections are properly recorded and aging reports are maintained.
Work closely with the operations team to resolve any overdue payments and outstanding invoices.
Maintain an accurate digital filing system for invoices and other records
Expense Reporting & Analysis:
Review and process employee expense reports.
Assist with budgeting and forecasting activities by analyzing expenses and identifying cost-saving opportunities.
Financial Management:
Oversee the preparation and maintenance of financial records using QuickBooks.
Ensure accurate and timely reconciliation of general ledger accounts.
Support month-end closing processes to ensure timely financial reporting.
Cash Management:
Assist with cash flow monitoring, ensuring timely deposits and reconciliations.
Perform bank account reconciliations on a regular basis.
Process Improvement:
Recommend improvements to accounting processes and systems to increase efficiency and accuracy.
Help streamline workflows and assist with the integration of new tools or software as necessary.
Office Management:
Assist with planning and coordinating company events, meetings, conferences, and team-building activities.
Collaborate with other team members to ensure smooth inter-departmental coordination and communication.
Oversee daily office activities, including purchasing, facilities management, and vendor relationships.
Manage office supplies inventory and ordering, stock office, breakroom and conference supplies as needed. Ensure office equipment is in good working order.
Handle administrative tasks including answering phones, sorting mail, filing, and scanning documents.
Maintain office upkeep by ensuring the office is clean, organized, and functional.
Executive Administrative Support:
Composing Board materials and routine correspondence
Compile data, create reports, and prepare presentations for meetings and other purposes.
Keep track of important information, including contacts, documents, and other relevant data.
Schedule meetings, prepare agendas, and coordinate logistics for events.
Assist executives with scheduling, travel arrangements, and meeting preparation
Requirements:
Education:
Degree is preferred but not required.
Experience:
3+ years of full-time experience in accounting.
Experience with cloud-based accounting software (e.g., NetSuite, QuickBooks, or similar).
Skills:
Proficiency in office software: Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Familiarity with accounting software and ERP systems.
High attention to detail with excellent analytical and problem-solving skills.
Ability to work independently, be self-directed in priority setting and time management while valuing and able to work collaboratively within and across teams.
Ability to conduct complex clerical tasks and projects while demonstrating professionalism and confidentiality when handling all matters.
Ability to meet deadlines and prioritize tasks effectively.
Strong communication skills to interact with internal teams and external partners.
Excellent written and verbal communication skills via email, memos, phone and drafting documents.
Exceptional diplomacy skills required; willingness to give and receive constructive feedback in a respectful and wholistic manner.
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Title: Administrative Assistant Financial and Professional Services
Company: Colquitt Regional Medical Center
Location: Moultrie, GA
