Overview
Administrative Assistant for Business & Operations Jobs in Machesney Park, Winnebago, IL at Harlem School District #122
Title: Administrative Assistant
Duration: 1 year contract
Location: Alpharetta GA 30022
JD:
The Administrative Assistant will be responsible for performing an array of administrative functions for multiple senior leaders and their respective teams within our Technology Division. This role requires a proactive, flexible, and detail-oriented professional with the ability to interact with staff (at all levels) in a fast-paced environment. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling administrative and executive support related tasks with minimal supervision. You will need to manage complex schedules, balance priorities, and adapt procedures, processes, and techniques to the completion of assignments and in line with the department’s activities and goals.
Key Responsibilities:
Provide timely and clear communication to senior management and keep key stakeholders informed
Manage assignment calendars, prioritize meeting requests, and proactively resolve scheduling conflicts
Coordinate meetings across global time zones, often involving senior stakeholders and cross-functional teams, including arranging logistics (e.g., booking conference calls, meeting rooms, catering and AV)
Arrange domestic and international travel, obtain visa and country specific requirements, prepare well-organized itineraries, and handle all other travel accommodations.
Track and submit expense reports and purchase requests, such as IT administrative requests and IT equipment requests, in compliance with Firm policy
Assist in the coordination of departmental events, offsites and open forums
Maintain and build a strong network of internal and external counterparts
Provide back up support to administrative colleagues and ensure area coverage while out of office
Support departmental Chief of Staff with strategic team-wide initiatives and ad hoc projects, as needed
Qualifications
Minimum of 3 years of experience in an administrative role, preferably in a Technology or Cybersecurity area
High school diploma or GED is required; bachelor’s degree preferred
Exceptional organizational skills and time management
Ability to multi-task and manage multiple priorities in a fast-paced environment
Strong problem-solving ability and adaptable team player
Proficient in Microsoft Office Suite, and collaboration platforms such as Zoom and Teams
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
Effective interpersonal skills and excellent telephone etiquette
Demonstrate a high level of professionalism in confidential situations
Familiarity with tools such as Concur, Workday and Jira is preferred
Company description-3pl Vision boasts over two decades of experience collaborating with leading global enterprises to meet their needs for flexible workforce solutions and on-demand talent. We are a worldwide organization offering strategic workforce management, IT consulting, and on-demand talent services. Our specialization lies in serving various sectors including Financial Services, Healthcare, IT, Life Sciences, Aerospace & Defence, Energy, Retail, Telecom, Manufacturing, and Engineering. “GA01”
Job Type: Contract
Pay: $30.00 per hour
Schedule:
8 hour shift
Monday to Friday
Experience:
Cybersecurity: 3 years (Required)
Workday: 1 year (Required)
Work Location: In person
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Title: Administrative Assistant for Business & Operations
Company: Harlem School District #122
Location: Machesney Park, Winnebago, IL
