Overview
ADMINISTRATIVE ASSISTANT (FULL TIME) Jobs in Atlanta, GA at Eurest
Purpose and Scope: The Financial & Administrative Associate role is a full-time hourly position. This position will require approximately 40 hours per week. This position works directly with the landscaping team and has dual reporting responsibility to the Landscaping General Manager and the Senior Office Manager. Additionally, this position will engage customers, vendors, and teammates in a competent, courteous, and positive manner to ensure clear and concise customer service and to keep the office running efficiently.
Responsibilities: Responsibilities include but are not limited to:
Efficiently and professionally manage correspondence, scheduling, filing, and related tasks
Create and maintain action lists, with daily follow-up
Maintain schedule of landscape installation projects
Take meeting minutes and create action lists for follow-up
Maintain client contact list and manage CRM
Help gather and record project time cards to process landscape team payroll
Assist with customer invoicing
Generate project documents, proposals, charts, tables, reports, correspondence, applications, and other materials with speed and accuracy
Organize and manage electronic and hard copies of documents
Screen and direct phone calls and distribute correspondence
Assist visitors and help provide a professional and welcoming atmosphere
Schedule meetings, make reservations, place food orders, and coordinate room setup and cleanup
Purchase and maintain inventory of office equipment and supplies
Gather and organize receipts to maintain within QuickBooks; expense management, billing, etc.
Perform minor office upkeep and coordinate with cleaning service
Coordinate celebrations and gifts
Maintain and coordinate time-off calendar
Request and file W9s and certificates of insurance from subcontractors
Other company related duties as requested and assigned
ORGANIZATIONAL RELATIONSHIP
The Administrative Assistant will report to the Landscaping General Manager and the Senior Office Manager.
JOB REQUIREMENTS
Education and Training:A high school diploma or GED is required but a degree in a business-related field is strongly preferred; financial and administrative experience in a contracting environment is a plus. Ability to speak Spanish is a plus.
Technical Requirements: Ability to prioritize projects and possess strong problem-solving skills; exceptional organizational skills; attention to details; and excellent oral and written communication skills.
Experience: Three years of office experience, knowledge of Microsoft Office and QuickBooks programs is a must, and general knowledge of Epicor point-of-sale and inventory management software is preferred.
Additional Requirements: Must have an acceptable criminal background check and pass a drug screen.
FLSA Status: Non-Exempt; compensation is based on experience.
PHYSICAL REQUIREMENTS:
Must be able to perform basic tasks consistent with an office environment including but not limited to sitting at a desk for long periods of time, bending, crouching or kneeling to access files from ground level up, pushing/pulling of file drawers, reaching in all directions and working at a computer and/or telephone for prolonged periods of time. The following capabilities are required but not limited to: able to see for purposes of reading instructions, labels and other printed matter; ability to operate computer hardware and peripheral devices; able to hear and understand speech at normal levels in person and/or on the telephone; able to communicate verbally so others will be able to clearly understand a normal conversation in person and/or on the telephone.
Job Type: Full-time
Pay: $18.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Paid time off
Schedule:
Day shift
Monday to Friday
No nights
Education:
Bachelor’s (Preferred)
Experience:
Schedule management: 2 years (Preferred)
Office management: 2 years (Preferred)
Ability to Commute:
Waynesboro, VA 22980 (Required)
Work Location: In person
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Title: ADMINISTRATIVE ASSISTANT (FULL TIME)
Company: Eurest
Location: Atlanta, GA
