Overview
ADMINISTRATIVE ASSISTANT (FULL TIME) Jobs in Mason, OH at Eurest
Summary: Vital Services is seeking a talented and experienced Administrative Billing Clerk to join our growing Information Technology team in Allen, TX. This is an extraordinary opportunity to be a part of, and play an integral role in, the expansion of our growing administrative team! As an Administrative Billing Clerk, you will provide purchasing and billing support to our IT team, communicate with clients and vendors to resolve billing inquiries, and identify and implement solutions to problems. You will work with the project teams to track approved and worked hours and bill clients accordingly. The qualified candidate will also assist with additional administrative tasks as needed.
Responsibilities of the Administrative Billing Clerk include:
Perform various clerical activities, including data entry, information verification, and billing handling.
Efficiently compile, review, and send client bills, including handling complex billing scenarios such as split-party billing and electronic bills.
Ensure billing accuracy, address any billing-related inquiries or issues, and aid in the investigation of billing discrepancies and errors.
Review Purchase Orders and order correct products needed to fulfill our customer’s needs.
Assist with processing Accounts Payable, as needed.
Reconcile monthly expense reports in a timely manner.
Review monthly hours report and audit 5,000+ line items for accuracy and prepare for client billing.
Utilize software tools like Adobe, Excel, OneNote, and Word for administrative tasks and generate insightful reports.
Work with projects teams to develop statements of work and track approved hours for ongoing projects.
Communicate clearly and professionally, both verbally and in writing, to various audiences.
Document internal procedures and manage knowledge base.
Perform various administrative tasks and ad hoc requests as assigned.
Assist Senior Administrative Assistant with other project coordination and administrative tasks as needed.
Maintain a clean and organized work environment.
Qualifications of the Administrative Billing Clerk include:
Requires a high school diploma or equivalent.
A minimum of 2 years of hands-on billing experience is required.
A minimum of 3 years of administrative and/or office experience is required.
Experience with accounts receivable and/or IT accounting preferred.
Knowledgeable and experienced with Microsoft Office, especially Advanced MS Excel.
Strong organizational and time management skills with the ability to multitask and prioritize workload effectively.
Excellent verbal and written communication and customer service orientation.
Ability to manage multiple tasks with a sense of urgency and thorough attention to detail.
Ability to manage multiple mailboxes and meet deadlines.
Competencies and Success Factors of the Administrative Billing Clerk include:
Office administration and billing experience.
Strong detail orientation and communication / listening skills.
Possess a strong work ethic and team player mentality.
Can work under minimal supervision.
Able to follow documented processes.
Able to adapt to changing processes and procedures.
About Us
Vital Services is a collaborative, challenging, engaging, and rewarding place to work. Our goal is to foster a supportive working environment for our team members while providing the best possible IT solutions to our clients.
Our work environment includes:
Modern office setting
Regular social events
Relaxed atmosphere
Casual work attire
Company perks
Safe work environment
Work-from-home days
This position offers a competitive salary based on experience. Benefits such as health insurance, retirement plans, and paid time off are available.
If you are a motivated individual with excellent communication skills and enjoy providing exceptional customer service with an eye for detail, we would love to hear from you. Please submit your resume highlighting relevant experience.
Job Type: Full-time
Pay: $21.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Microsoft Excel: 2 years (Required)
Billing: 2 years (Required)
Office: 3 years (Required)
Accounts receivable: 1 year (Preferred)
Ability to Commute:
Allen, TX 75013 (Required)
Work Location: In person
Title: ADMINISTRATIVE ASSISTANT (FULL TIME)
Company: Eurest
Location: Mason, OH
