Overview
Administrative Assistant- Graduate College Jobs in Hampton, VA at Hampton University
Job Responsibilities
Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina’s children, families, and vulnerable adults? If so, the SC Department of Social Services has the right job opportunity for you!
Job Duties:
The Child Support Services Administrative Specialist II performs general administrative duties for attorney’s and child support specialist for Child Support Services Division.
Provide clerical support to teams in court by checking in customers, copying documents, notating dockets with attendance information and recording outcomes. Organize files. Review orders to be filed and ensure all necessary documents are present and in order. File orders with Clerk of Court.
Complete quality assurance checklist for orders. Review paternity, support, or modified orders, and financial obligation entered for accuracy and completeness and that medical insurance was addressed on each order.
Process Administrative process pleadings – print, sign, and copy pleadings. Send stamped pleadings to sheriff’s departments and court appearance letters to Custodial Parents.
Scan orders and files received from administrative process, Rule, and Judicial hearings into OnBase mail system. Ensure documents scanned into the correct electronic file.
Ensure personal identifying information (PII) is properly used, accessed, gathered, shared and disposed; Protects the agency network and applications by safeguarding systems, equipment, and data.
Process faxes and virtual conference participation authorization forms. Note in PACSS receipt of documents, scan documents into OnBase, forward to case managers.
Establishes and maintains documents on computer using Palmetto Automated Child Support System (PACSS), Word, Excel, Outlook. Aids staff with maintenance of E office equipment, vehicles, and supplies when requested. Organize and stock common work areas. Manage and maintain office supplies.
Receive mail from mail-room staff. Note in PACSS when certified documents are received and forward documents to staff. Scan documents as needed.
Performs Red Cross shelter duty or other emergency shelter duty/services as directed.
Other duties as required.
Minimum and Additional Requirements
Agency Requirements:
A High School Diploma. Related clerical experience may be substituted for a High School Diploma.
Selected positions may require the ability to type at a corrected rate of 35 words per minute.
Additional Comments
This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. “See Resume” is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.
Must possess a valid driver’s license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.
If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.
The South Carolina Department of Social Services offers an exceptional benefits package that includes:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave
State Retirement Plan and Deferred Compensation Programs
DIVISION: Child Support Services / Florence County
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Title: Administrative Assistant- Graduate College
Company: Hampton University
Location: Hampton, VA
