Overview
Administrative Assistant I Jobs in Boston, MA at University of Massachusetts Boston
Job Posting Title:
Administrative Program Coordinator
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Hiring Department:
Facilities Services
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
Purpose
Support the Zero Waste efforts through training and supervision of student interns, while working on Zero Waste project and event support throughout The University of Texas at Austin and JJ Pickle Research Campus locations.
Responsibilities
Student Supervision – Responsible for all aspects of the student intern program including hiring, training, supervision, and performance feedback.
Program Development and Management – Design, implement, and maintain zero waste initiatives, documentation, and reporting tools. This includes conducting waste audits, moving and labeling waste bins, zero waste event support, and all other programs as needed. Event support includes coordinating sales of consumable supplies, event consultations, training, monitoring waste bins, and transporting waste to dumpster areas.
Education and Outreach – Develop materials and engage students, staff, and faculty to increase diversion on campus. Provide prompt and excellent technical assistance to clients requiring resources or event support. Represent the department professionally in all interactions, including presentations and trainings. This position will spearhead content creation, audience analysis, and campaign execution for the @utzerowaste social media accounts.
Other related duties as assigned. Occasional overtime is required to support organizational goals and objectives.
Required Qualifications
Bachelor’s degree and three years’ experience with one year of directly related experience working with students or in a sustainability program. Student leadership experience will count toward the one year of experience. Relevant education and experience may be substituted as appropriate. Ability to work in all weather conditions and around bees. Ability to lift 50 pounds. Ability to work with waste, including recycling, landfill, compost, and batteries. Must possess and maintain a valid Class “C” Texas driver’s license. If not currently a Texas resident, must obtain a Texas driver’s license within 30 days after entering Texas as a new resident.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
More than one year of experience leading students in sustainability programs. Graphic design and social media experience, including the use of Adobe Creative Suite and Canva. Familiarity with Excel, Tableau, and data analysis. Demonstrated ability in problem-solving, decision-making, critical thinking, and good record-keeping. Detail-oriented and ability to prioritize multiple projects.
Driving Required
This job requires a class “C” operator’s driver’s license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver’s license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
$50,557 + depending on qualifications
Working Conditions
Uniforms or PPE
All weather conditions
Extreme temperatures
Chemical fumes
Standard office
Biohazards/chemicals
Electrical/mechanical
Keyboard
Manual dexterity
Climbing of stairs and ladders
Lifting and moving
Exposure to adverse weather conditions and hazards such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and loud noises. Will lift, push, and pull up to 50 pounds. Will twist, grasp, pull and bend.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English)
[PDF]
E-Verify Poster (Spanish)
[PDF]
Right To Work Poster (English)
[PDF]
Right To Work Poster (Spanish)
[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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Title: Administrative Assistant I
Company: University of Massachusetts Boston
Location: Boston, MA
