Overview
Administrative Assistant I – Grossmont High School – CP25-013621 Jobs in El Cajon, CA at Los Angeles County Office of Education
ACCOUNTING AND ADMINISTRATIVE ASSISTANT
GENERAL JOB FUNCTION
ASSIST OFFICE MANAGER BY PREPARING AND PROCESSING ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLE INVOICES AND ASSISTING WITH OTHER ACCOUNTING TASKS AS DIRECTED.
JOB DESCRIPTION
1. OPEN MAIL DAILY
STAMP, SORT AND DISTRIBUTE
2. DEPOSITS
PREPARE DEPOSIT AND POST TO CASH RECEIPTS IN QUICKBOOKS
PREPARE MANUAL DEPOSITS WHEN NEEDED
3. ANSWER PHONE (AS BACKUP FOR DISPATCHER)
4. SERVICE CALLS WHEN DISPATCHER IS BUSY
5. PAYROLL
PREPARE SPREADSHEET BY TASK CODES FOR TECHNICIANS AND HELPERS WEEKLY
FAX REQUEST FOR MVR TO INSURANCE AGENT
SCHEDULE PRE-EMPLOYMENT EXAMS
GATHER NEW EMPLOYEE INFORMATION AND CREATE NEW HIRE’S FOLDER
6. ACCOUNTS PAYABLE
MATCH RECEIVING TICKETS TO BILLS
RECORD GL CODES
POST BILL BY GL CODES IN QUICKBOOKS
RECONCILE BILLS TO VENDOR STATEMENTS MONTHLY
PREPARE CHECK SELECTION
MAINTAIN FILES ON PAID BILLS
CALL VENDOR REGARDING DISCREPANCIES & OUTSTANDING CREDITS DUE
7. ACCOUNTS RECEIVABLE
ADDRESS & CHECK EXTENSIONS OF AMOUNT BILLED
TYPE INVOICES FOR PURCHASE OF GOODS AND QUOTED JOBS
ACQUIRE PURCHASE ORDER NUMBERS WHEN REQUIRED
ADD NEW CUSTOMERS INTO DATA BASE
POST INVOICES BY GL CODES IN QUICKBOOKS
RECONCILE AR MONTHLY
MAIL CUSTOMER STATEMENTS
CALL PAST DUE CUSTOMERS IN SPARE TIME – NOTIFY OFF.MGR OF ANY DISPUTES
8. MAINTAIN PLANNED SERVICE SCHEDULE
PREPARE SPREADSHEET FOR SCHDULING AND RENEWAL OF AGREEMENTS
ASSIST SERVICE DEPARTMENT IN SCHEDULING MAINTENANCE
MAIL NOTICES TO PS CUSTOMERS UNABLE TO REACH BY PHONE
POST RENEWALS AND CLEAN & CHECK TO SPREADSHEET
UPDATE SCHEDULE PERIODICALLY AND ADD NEW PS CUSTOMERS
MAINTAIN FILES ON EACH P.S. CUSTOMERS
9. CREATE AND FILE WARRANTY CARDS
10. RESPONSIBLE FOR FILING
11. MISCELLANEOUS TYPING OF VARIOUS FORMS SUCH AS CREDIT APPLICATIONS, REQUEST FOR CREDIT REFERENCES, HAZARDOUS SHIPPING DOCUMENTS, ETC.
12. ORDER AND MAINTAIN STOCK OF OFFICE SUPPLIES
13. SCHEDULE MONTHLY SAFETY MEETINGS AND DOCUMENTATION OF AND FILING OF SAFETY MEETINGS, SAFETY TRAINING, & TECHNICAL TRAINING. ASSIST WITH OTHER VARIOUS SAFETY DOCUMENTATION AS NEEDED FOR ISNETWORLD OR CUSTOMERS.
14. ASSIST OFFICE MANAGER AS NEEDED.
Job Type: Full-time
Pay: $19.00 – $23.00 per hour
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Administrative Assistant I – Grossmont High School – CP25-013621
Company: Los Angeles County Office of Education
Location: El Cajon, CA
