Overview
Administrative Assistant II Jobs in Sarasota, FL at Universal Engineering Sciences
Position Information
Working Title of Vacant Position
Office Coordinator
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
DEVELOPMENT AND PERMIT
Division
DEV & PERM NEIGHB SVC
Requisition Number
2025298
Number of hours worked per week
40
Work Schedule
Monday – Friday, 8am – 5pm.
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Chesapeake, VA
Position Driving Requirement
N – Never
Pay Grade
GE05
Pay Basis
Semi-Monthly
Advertised Salary
$39,736 – $52,650 Starting salary range depending on experience and qualifications.
Job Description
Our Development & Permits department is seeking an Office Coordinator that can provide administrative support to the Office of Zoning Administrator and the Code Officials for new construction and existing structures.
The successful candidate for this position will be able to do the following:
Utilize computers, copiers and related office equipment.
Complete written correspondences with daily use of email and electronic calendar.
Provide purchases for departmental essentials, training and travel requirements.
Maintain inventory of purchases and reimbursements.
Upload and organize vital land development project files, zoning files, photos and other related correspondences in comprehensive online databases.
Attend monthly, evening meetings of the Board of Zoning Appeals and prepare minutes from a recording of the public hearings. These meetings are scheduled for the fourth Thursday of each month. This person will be required to speak publicly during these meetings.
Provide administrative support to the Board of Zoning Appeals by performing all duties of the Recording Secretary as outlined in their by-laws.
Coordinate and oversee all required distributions of materials for public hearings, special requests, etc., pertaining to tasks assigned to Zoning Administration.
Attend Local Board of Building Code Appeals meetings and prepare minutes from the recording of the public hearings. These evening meetings are set for the third Wednesday of the odd-numbered months.
Provide administrative support to the Board of Building Code Appeals by performing all the duties of the Recording Secretary.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
#OfficeCoordinator
#AdministrativeProfessional
#AdminSupport
#OfficeSupport
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support. SPECIAL CERTIFICATIONS AND LICENSES: Requires valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Thorough approach to work with close attention to details, exceptional composition skills, proficient time management and organizational skills and demonstrated experience with Microsoft Office programs.
Posting Detail Information
Job Open Date
06/10/2025
Job Close Date
06/24/2025
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary – Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 10 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Rarely- Less than 1 hour per week.
Handling
Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Rarely- Less than 1 hour per week.
Climbing
Never- Never occurs.
Balancing
Never- Never occurs.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Computer, telephone, copy machine
Protective Equipment Required
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Frequently- From 1/3 to 2/3 of the time.
Emergency Situations
Rarely- Less than 1 hour per week.
Frequent Change of Tasks
Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Frequently- From 1/3 to 2/3 of the time.
Noisy/Distracting Environment
Rarely- Less than 1 hour per week.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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Title: Administrative Assistant II
Company: Universal Engineering Sciences
Location: Sarasota, FL
