Overview
Administrative Assistant II Jobs in Cold Lake, Canada at Brunel
Position: Administrative Assistant II )
Administrative Assistant II
Location:
Cold Lake, AB
Type: 1-year contract
Rate: $30/h
About the Role
We are seeking a highly organized and proactive Administrative Assistant/Coordinator to support daily operations at a fast‑paced site environment. This is a hands‑on role that requires strong administrative, coordination, and communication skills to ensure smooth day‑to‑day operations. You will act as a key point of contact between field teams, leadership, and vendors while managing a variety of administrative and operational tasks.
Key Responsibilities
- Provide day‑to‑day administrative support to site leadership and operations teams
- Coordinate and schedule meetings, travel, and on‑site activities
- Manage onboarding and offboarding processes for employees and contractors
- Maintain accurate records, reports, and documentation
- Process expense reports, timesheets, and support payroll activities
- Coordinate with vendors and suppliers (ordering materials, office supplies, etc.)
- Support facility and site‑related needs (maintenance requests, coordination, etc.)
- Track and manage inventory of site supplies
- Assist with event coordination (site meetings, team events, etc.)
- Act as the communication hub between teams, ensuring information flows efficiently
- Handle confidential information with discretion and professionalism
Qualifications
- 3+ years of administrative or coordination experience
- Experience in oil & gas, industrial, or site‑based environments is strongly preferred
- Strong organizational skills with the ability to manage multiple priorities
- Experience with vendor coordination, procurement, or purchasing is an asset
- Familiarity with expense reporting, payroll support, or financial administration is an asset
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Experience with systems such as Open Invoice, Maximo, SAP, or similar is considered an asset
- Strong communication and interpersonal skills
- Ability to work independently with minimal supervision
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Title: Administrative Assistant II
Company: Brunel
Location: Cold Lake, Canada
Category:
