Overview
Administrative Assistant II Jobs in Garden City, NY at Adelphi University
Job Summary
We are looking for a highly organized, detail-oriented, and motivated Administrative Assistant to join our team. This role requires flexibility, as occasional weekday overtime may be necessary. If you are unable to work past 5 PM, we kindly ask that you do not apply.
The ideal candidate will thrive in a collaborative environment and be comfortable working under close supervision. This position demands someone who is proactive, adaptable, and capable of managing multiple tasks with precision. Strong organizational and communication skills are essential, as is the ability to follow direct guidance while maintaining a high level of professionalism and efficiency.
Key Responsibilities:
Assist the HOA Portfolio Manager in managing a portfolio of residential communities.
Serve as the main point of contact for homeowners, answering inquiries, resolving complaints, and providing information about community policies and events.
Coordinate with vendors, contractors, and service providers to schedule maintenance, repairs, and other necessary services.
Prepare and organize meeting agendas, minutes, and materials for HOA board meetings, including coordinating board communications.
Maintain accurate records of property inspections, repairs, and maintenance schedules.
Assist with the enforcement of community rules and regulations, including handling violations and complaints.
Support the management of community events and activities, including planning and on-site coordination and oversight.
Monitor and track vendor performance to ensure service quality and compliance with
Provide general administrative support to the Portfolio Manager as needed.
Qualifications:
High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
Previous experience in property management, real estate, or customer service is a plus.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to multitask and manage multiple priorities effectively.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with HOA operations, rules, and regulations is a plus.
Ability to maintain a professional demeanor and work well with homeowners, board members, and vendors.
Work Environment:
Office-based with occasional travel to properties.
Position requires flexible hours for evening meetings which are held via Zoom.
Job Type: Full-time
Pay: $25.00 – $27.00 per hour
Expected hours: 40 – 50 per week
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative Assistant II
Company: Adelphi University
Location: Garden City, NY
