Overview
Office Administrator Jobs in San Diego, CA at Coffman Land Consulting, Inc.
Full Job Description
About us
Coffman Land Consulting, Inc. is a small business with one pincipal location in the Scripps Ranch neighborhood of San Diego, CA. Our goal is to provide exemplary support for engineering, construction, litigation and property boundary matters throughout San Diego County anbd our neighboring deserts. Our reputation is based on solid experience and backed by a professional systematic approach to each and every project scope. The combination of innovation, tradition and effective communication while ensuring efficient and on-time performance has proven to be successful for past projects and clients.
As a certified Disabled Veteran Owned Business Enterprise, we strive to put client satisfaction and product quality at the highest priorities. Our team’s energy and passion for a well-executed project is what makes the day to day delivery of data and facts enjoyable and the desire to come back the following morning.
Coffman Land has a track record of successfully delivering top-quality performance on schedule, within budget and tailored to the individual needs of the client. Our clients include governmental agencies, utility districts and a great number of private sector developers throughout Southern California. We have completed & delivered hundreds of topographic surveys, boundary surveys, civil design and construction surveys on a vast array of private, public, municipal and state regulated projects.
Office Administrator
Duties:
– Manage and oversee daily office operations
– Maintain office supplies inventory and place orders as needed
– Assist with land surveying management tasks, such as map/document processing at County of San Diego
– New customer/project setup in Quickbooks & project files
– Assist with proposals and pursuits
– Provide support to team members and ensure smooth workflow of deliverables to clients
– Perform general clerical duties, including data entry, filing, and record keeping
– Handle incoming calls; obtain necessary project information
– Maintain & update CRM
Experience:
– Proven experience in office administration or related field
– Strong organizational and time management skills
– Proficient in Microsoft Office Suite (Word, Excel, Outlook)
– Proficient in Quickbooks
– Excellent communication skills, both written and verbal
– Knowledge of Construction Management and/or Real Estate Management is a plus
– Knowledge of Civil Engineering and/or Land Surveying is a guaranteed interview
– Ability to effectively manage a team and prioritize tasks
– Familiarity with front desk operations and customer service principles
– Experience with vendor management and procurement processes
Requirements:
– 80%+ of time in office (not remote)
– 3+ years of invoicing, AR, or Project Management experience
– Coachable with the ability to organize necessary resources, including people, tools, and time to meet deadlines and achieve desired results.
– Resourceful. Finds different ways to solve problems, not afraid to ask questions.
Benefits:
– PTO/Vacation
– Holiday Pay (8 days/yr)
– Health/Dental Insurance Stipend
– Annual bonuses
– 401k
– Professional Development Assistance
If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you.
Please note that only shortlisted candidates will be contacted for an int…
Title: Office Administrator
Company: Coffman Land Consulting, Inc.
Location: San Diego, CA
Category:
