Overview
Administrative Assistant III Jobs in San Francisco, CA at Lawrence Berkeley National Laboratory
Full Hourly Range: $18.17 – $22.74 Hourly
Anticipated Hiring Range: $18.17 – $20.46 Hourly
Why do I see two salary ranges?
The City of Greeley in compliance with Colorado state law, includes a salary range for all positions posted. This law is intended to improve wage transparency. The City of Greeley, in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer). The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.
City of Greeley’s Total Rewards
The City of Greeley is proud to offer a robust benefits package in addition to your wages. This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more.
City of Greeley’s Total Rewards
The City of Greeley is proud to offer a robust benefits package in addition to your wages. This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more.
Benefits: This position is benefits eligible. Please view our benefits guide here.
City of Greeley: Work, Live, and Play in Greeley: https://youtu.be/hX-4F0pG0OY
Job Summary
The Administrative Assistant I performs a range of administrative and clerical duties to ensure smooth and effective communication and operations within the Greeley Fire Department. This role supports financial processes, including reviewing purchase orders and invoices for accuracy, preparing weekly vendor payments, and managing monthly VISA Purchasing Card receipts. The position also involves providing excellent customer service while interacting with internal staff, external vendors, and the public.
Strong organizational skills, attention to detail, and the ability to work independently are essential for
success in this role.
Experience, Knowledge, and Skills
Minimum Requirements
• High school diploma or equivalent.
• 1-3 years of experience in accounts payable/receivable or a combination of education and experience.
OR Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job, AND Possession of a valid driver’s license.
Preferred
• Associate’s degree or equivalent certification in a related field.
Knowledge, Skills and Abilities
• Strong analytical and problem-solving skills.
• Excellent customer service and interpersonal communication skills.
• Proficiency in Microsoft Office, especially Excel, with the ability to develop and manage
spreadsheets.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks, meet deadlines, and work independently or as part of a team.
Essential Functions
• Administrative Support
• Answer phones, transfer calls, take messages, and address general inquiries to ensure
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smooth communication and operations.
• Monitor and manage the secured front door for deliveries, guests, and public inquiries,
ensuring a professional and welcoming environment.
• Coordinate and manage the procurement of office supplies to maintain a well-stocked and
efficient workspace.
• Maintain in-house firefighter uniform replacement program.
• Assist with setup, and preparation of meetings, ceremonies, and training sessions,
ensuring all necessary materials and arrangements are in place.
• Accounts Payable and Receivable
• Maintain communication with internal personnel, contractors, vendors, and community
stakeholders, providing information on payments, bid requirements, and procedures.
• Process accounts payable requests and vendor payments, including initiating requisitions
through the City of Greeley’s Accounts Payable Department.
• Accurately verify and document charges and receipts, meticulously review payment
histories to prevent duplication and ensure precision in all financial records.
• Monitor VISA Purchase card transactions and ensure the timely receipt of associated
documentation.
• Investigate and address discrepancies, proactively resolving routine issues for internal
staff and vendors to ensure accurate billing and payment information.
• Provide support to staff in acquiring bids and securing purchase requisitions.
• Track and report on program statuses, ensuring alignment with departmental goals.
• Ensure all tasks align with the department’s budgetary guidelines, mission, and values.
• Customer Service and Communication
• Interface effectively with internal staff, vendors, contractors, and the City of Greeley’s
Accounts Payable and Accounts Receivable teams, providing high-level customer service.
• Respond to inquiries via phone, email, and in-person interactions.
• Performs other duties as assigned.
Supervisory Responsibilities
N/A
Travel
Approximately 10% flexible, local travel required.
Work Environment and Physical Requirements
Work Environment
• Safe to minimal hazards that are typically found in general office environment where there is
rarely, little, or no exposure to injury or accident.
Physical Requirements
• Ability to lift and move up to 25 lbs.
• Frequent repetitive tasks, such as data entry and 10-key operations.
• Extended periods at a fixed workstation.
• Minimal physical effort typically found in clerical work.
• Primarily sedentary, may occasionally lift and carry light objects.
• Minimal walking or standing.
• Minimal lifting of heavy items or standing for long periods of time
Title: Administrative Assistant III
Company: Lawrence Berkeley National Laboratory
Location: San Francisco, CA
