Overview
Administrative Assistant III Jobs in Boulder, CO at University of Colorado Boulder
Full Job Description
Requisition Number:
54761
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
27-Feb-2024
Date Posted:
13-Feb-2024
Job Summary
INSTAAR at the University of Colorado Boulder encourages applications for an Administrative Assistant III! The selected candidate will be a key member of the administrative team here at INSTAAR, who will support the Office of the Director, Finance team, Communications team and Information Technology. This role will provide front desk assistance and oversight of the Front office processes, collaborating with the Operation Manager on a variety of tasks. This position will also assist the Finance Director and support the communications team.
We encourage applicants with an interest or experience in equity, diversity and inclusion issues.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
As the University’s oldest institute, INSTAAR has a long history of responding to pressing environmental issues including climate change. Our traditional focus has been on alpine, Arctic, and Antarctic regions, where effects of global change are especially pronounced. In recent decades, our research has broadened to include environmental challenges that span local, regional, and global scales. INSTAAR’s research activities integrate field studies, innovative laboratory experiments, sample analysis, and numerical and laboratory modeling. Our field sites are located across all seven continents and the world’s oceans.
Our expertise across fields helps us generate influential science that can advise public and policy decisions and move us toward a more sustainable society. INSTAAR’s national and international research leadership is augmented by outstanding strength in graduate education and bringing undergraduates into the research process.
What Your Key Responsibilities Will Be
Front Office:
Manage front office desk and office operations, greeting and assisting people entering the office.
Maintain INSTAAR admin and front office email, and process Federal Express requests and assist with other mailing options. Maintain mailroom and mail distribution.
Maintain copiers order supplies for front office and support INSTAAR-wide requests.
Process and deliver checks/cash receipts received by the finance team to the CU Bursar’s office.
Process Key requests, Buff Card door access and parking permits.
Maintain office files electronically.
Create and update an inventory list of capitalized and non-capitalized equipment tags. Process equipment disposal and transfers.
Assist Operations Manager with event planning and conference room reservations.
Tackle special administrative projects (Org Charts, etc).
Supervise hourly student positions.
Serve as backup for the Operations Manager in their absence.
Finance Support:
Assist with Concur processing, including Travel and PCard processing.
Communications Support:
Create and manage a newsletter and weekly emails.
Create and maintain people database and email lists. Maintain content management on the INSTAAR…
Title: Administrative Assistant III
Company: University of Colorado Boulder
Location: Boulder, CO
Category:
