Overview
Administrative Assistant III Jobs in Saginaw, TX at Hulcher Services, Inc.
Description
This recruitment will close on July 8, 2025 at 2:00 p.m. or when 150 applications are received, which ever comes first.
Under general supervision, performs a variety of specialized clerical, administrative, customer service and word processing duties, of above average difficulty, in support to department programs and staff; performs other related duties as assigned.
Examples of Duties
Duties may include, but are not limited to the following activities:
Use a personal computer to prepare a variety of correspondence, memoranda, reports and other materials
Use the City’s computer programs to enter and retrieve information and maintain and update database records
Check records, papers, documents and other material for clerical and arithmetic accuracy and compliance with established standards and procedures.
Independently compose a variety of routine correspondence
Classify materials by subject matter or as otherwise appropriate and establish required files
Greet visitors and provide information and assistance, in person or over the telephone, regarding procedures, programs and complaints
Receive, sort and distribute mail
Compile routine statistical data and reports from a number of established sources
Schedule meetings and appointments
Answer routine requests for information by mailing material or sending form letters
Requisition office supplies
Operate a variety of office machines and equipment
Provides Support to department personnel as required
Qualifications
Education & Experience: Any combination of education and training that provides the knowledge, skills and abilities listed below is qualifying, such as: High School diploma or GED equivalent, and three years of responsible general administrative/clerical support and customer service experience.
Licenses/Certificates: Possession of a valid Class C Driver’s License issued by the State Department of Motor Vehicles and a good driving record.
Knowledge of: Modern information processing practices and procedures, including business correspondence, filing and standard office equipment operation; Windows-based word processing (MS Word) and spreadsheet software (Excel); correct English usage, grammar, spelling, and punctuation; telephone and receptionist techniques; knowledge of city government and customer service principles. Some positions require basic knowledge of database software (such as Access or ActiveNet). Knowledge of MS publisher and MS PowerPoint is desirable.
Skills & Abilities to: Perform responsible typing, receptionist, and clerical work involving the use of independent judgment; carry out assignments with minimal supervision; tactfully and courteously respond to routine questions in person and over the telephone; establish and maintain cooperative work relationships with those contacted in the course of work; type and perform word processing with sufficient speed and accuracy to perform the work of the department; type at a net speed of 50 words per minute from clear copy; effectively operate a city personal computer or computer work station; and promote the City’s policy of providing outstanding customer service. Some positions may require the ability to take and transcribe meeting minutes.
Physical and Mental Demands: Ability to see and hear within normal ranges and dexterity to read, write, type, operate office equipment such as a computer, telephone, calculator, copier, fax machine, pencils, pens, scissors, stapler; ability to drive a vehicle, be at work daily and on time, communicate orally, in writing and over the telephone; understand written and verbal directions. Ability to lift and carry up to 25 pounds, stand, walk, and sit for extended periods of time.
Supplemental Information
SELECTION PROCEDURE: All properly submitted applications will be reviewed and evaluated. Those candidates whose qualifications most closely meet the needs of the position will be invited to participate in the examination process. A written exam will hosted on Tuesday, July 15, 2025, date may be subject to change. The examination process may consist of any one or a combination of the following examination procedures, which include, but are not limited to: oral interview, written examination, work sample exercises, qualifications appraisal interview, supplemental questionnaire and/or performance examination. Not all applicants may be tested or interviewed.
IMPORTANT INFORMATION
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
APPLICATION PROCESS: Applications must be filled out completely and clearly show that the qualifications are met. All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, removal from the Eligible List, or discharge from employment. Resumes may be attached, but will not be accepted in lieu of a standard City application form. All application materials become the property of the City of Lakewood and are not returnable.
COMPENSATION: City employees are paid on a bi-weekly basis, therefore, published monthly salary is for illustration purposes only, rounded to whole dollars. Actual salary is based on hourly rate rounded to four decimal places.
EQUAL OPPORTUNITY: The City of Lakewood does not discriminate on the basis of age, sex, race, color, religion, national origin, ancestry, marital status, disability status, gender expression, gender identity, transgender, or other protected class in its employment actions, decisions, policies and practices.
AMERICANS WITH DISABILITIES: Qualified individuals with disabilities, as defined by the Americans with Disabilities Act, are encouraged to apply for City employment. Those who require a reasonable accommodation to take a test as part of the selection process must make such a request to the Personnel Department, in writing, at least three working days prior to the date of the testing procedure. Individuals requesting accommodation in the testing process will be required to provide documentation of such need.
IMMIGRATION REFORM & CONTROL ACT OF 1986: In compliance with the Act, all new employees must verify their identity and entitlement to work in the United States by providing required documentation.
FINGERPRINTING: Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.
RESTRICTIONS ON NEPOTISM: The employment of relatives can create undesirable results, particularly in connection with performance evaluation, discipline, and general morale of other workers. Therefore, it is the city’s policy that no relative of any City officer or employee to which this resolution applies shall be employed, if said City officer or employee is in a supervisory, lead or subordinate position over said relative in the areas of hiring, setting compensation, discipline or termination. “Relatives” for this purpose include son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle, nephew, niece, stepparent, stepchild, grandparent, grandchild, or persons living in the same household. The City does not prohibit employment of two people who are married to each other or who are the registered domestic partners of each other pursuant to the California Family Code (section 297 et seq.). Nonetheless, the City will not employ spouses or registered domestic partners in the same division or facility in situations where such action is determined to be inappropriate because of reasons of supervision, safety, security or morale.
PHYSICAL EXAMINATION: Employment offers are conditional, based upon the successful completion of a medical examination which includes drug and alcohol screening for safety-sensitive positions. Physicals are performed by the City’s designated physician at the City’s expense. Candidates are cautioned not to quit their jobs or give notice to their current employers until they are determined to be medically qualified.
TUBERCULOSIS TESTING: Candidates selected to work in a position requiring contact with children must submit a certificate or notice documenting that within the last two years they have been examined and found to be free of communicable tuberculosis. The certificate or notice must be signed by a licensed examining physician or public health agency.
POSSESSION OF A VALID CALIFORNIA DRIVER’S LICENSE: Employees in classifications requiring possession of a valid California driver’s license will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice program, which confirms possession of a valid driver’s license and reflects the driving record.
LOYALTY OATH OR AFFIRMATION: All City employees are required to sign a loyalty oath or affirmation prior to actual employment.
EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
PROBATIONARY PERIOD: Employees appointed to positions in the classified service are required to serve a probationary period of not less than six months. All other employees are considered at-will and serve at the pleasure of the appointing authority.
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Title: Administrative Assistant III
Company: Hulcher Services, Inc.
Location: Saginaw, TX
