Overview
Administrative Assistant III Jobs in Charleston, SC at The City of Charleston, SC
Administrative Assistant – (25140027)
ADMINISTRATIVE ASSISTANT – WARDEN’S OFFICE
MONTANA STATE PRISON
DEER LODGE, MT
MISSION – Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment.
If you want to work making positive changes in the community the Montana Department of Corrections is the place for you!
JOB OVERVIEW – The Warden’s Office is responsible for overall policy development, management direction, planning, and administration of Montana State Prison. The Warden’s Office serves as liaison for the prison between the Director’s Office, Governor’s Office, state and federal agencies, legislators, wardens, administrators, and superintendents of state institutions, and the public. This position will:
Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs.
Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals.
Handle incoming and outgoing mail, emails, and faxes. Prepare responses to correspondence containing routine inquires.
Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Monitor and maintain office supplies and equipment.
Maintain and enter information into databases.
Proofread documents, records, or other files to ensure accuracy.
Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors.
Provide services to staff or customers, such as order placement, account information, or invoice processing.
Type and distribute meeting agendas, notes, routine correspondence, or routine reports or take meeting minutes.
REQUIRED APPLICATION MATERIALS –
Resume
Cover Letter
State of Montana Application
Applications submitted without required materials may not be considered.
Materials submitted but not requested may not be considered in the selection process.
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position.
BENEFITS –
Employment with the state may qualify you to receive student loan forgiveness under PSLF. Look here to learn more and see if you may qualify!
NOTICES –
Prison Rape Elimination Act of 2003 – Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position.
Tobacco Free – Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.
The Montana Department of Corrections is an EOE/M/F/D/V/SO (Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sexual Orientation)
QUALIFICATIONS –
High school diploma and
1 year of experience performing a variety of office support or clerical work.
Other combinations of education and experience may be substituted
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $ 21.18 – 22.47 Hourly
Telework Eligibility: Not Telework Eligible
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Job Type: Standard
Shift: Day Job
Travel: Yes, 15 % of the Time
Primary Location: Deer Lodge
Agency: Department of Corrections
Union: 000 – None
Posting Date: Mar 10, 2025, 2:22:17 PM
Closing Date (based on your computer’s timezone): Mar 24, 2025, 12:59:00 AM
Required Application Materials: Cover Letter, Resume
Contact Name: Macee Larkins | Contact Email: [email protected] | Contact Phone: 406/415-6202
Title: Administrative Assistant III
Company: The City of Charleston, SC
Location: Charleston, SC
