Overview
Administrative Assistant III Jobs in Lincolnshire, IL at Aon
The Arthur M. Blank Family Office is the management company for Arthur M. Blank and his family as well as the investment management and support services arm of Arthur M. Blank’s for-profit businesses. The Blank Family of Businesses portfolio includes The Arthur M. Blank Family Foundation, National Football League’s Atlanta Falcons, Mercedes-Benz Stadium, PGA TOUR Superstore, Major League Soccer’s Atlanta United FC, West Creek Ranch, Mountain Sky Guest Ranch, and Paradise Valley Ranch. While diverse in nature with unique operations and customers, these businesses are run based on a common set of core values, which focus on developing customer relationships, treating associates with respect, and supporting communities.
Position Summary
The Accounts Payable Specialist/Administrative Assistant is a full-time position responsible for accounts payable for multiple companies. This position will report to the Senior Accountant and will ensure all procedures are being followed and that vendors are paid timely. This position will support the Finance Department with administrative tasks, projects, and initiatives involving the team’s business objectives.
Duties and Responsibilities
Process vendor payments for multiple entities using the automated invoicing system as well as manual checks processed from Great Plains;
Maintain AP paper files, Form W-9 files, and ACH files;
Maintain AP recurring expense spreadsheets for AMBP and AMBFO and research missing items;
Review the invoice entry process to ensure proper coding, remittance information, departmental approval and due date;
Research and identify corrective actions for problem invoices, including process changes, if necessary;
Process annual 1099’s for multiple companies;
Build strong cross functional partnerships to resolve processing issues with all internal departments;
Serve as primary contact for payable requests;
Analyze and code multiple credit cards for timely payments;
Deposit checks and cash weekly for multiple entities and obtain cash tips as needed;
Track outstanding checks over 90 days, void and re-issue as needed;
Support Finance Associates by scanning and filing notices, documents, and creating meeting materials/binders;
Verbal confirmations of vendor payment instructions; and
Organize and order weekly team lunches and arrange quarterly team building events.
Required Education and Experience
Minimum 3 years of experience in administrative setting or working in complex organizational environments;
Experience in a multi-company accounts payable processing;
High school diploma or equivalent required (Associates degree or bachelor’s a plus);
Working knowledge of Great Plains or similar accounting system;
Must be proficient in a variety of Windows-based computer programs including MS Word, Outlook, and Excel.
Unquestionable integrity and ability to maintain absolute confidentiality
Must be able to work in a highly demanding environment.
Required Skills and Characteristics
A well organized, highly motivated, and self-directed individual who is a team player. Positive, high energy attitude and excellent oral and written communication skills. Ability to work well with internal and external customers. Excellent time management skills. High level of attention to detail and flexibility to work extended hours, if necessary.
Title: Administrative Assistant III
Company: Aon
Location: Lincolnshire, IL
