Overview
Administrative Assistant III Jobs in Aurora, CO at University of Colorado
Description of Work
This Executive Assistant plays a key role in operational effectiveness by working closely with SHIELD’s Director to create, execute, and maintain administrative processes that support the work of a field-based professional staff.
This position will be reporting at SHIELD headquarters in Salemburg, Sampson County.
Responsibilities include, but are not limited to:
Overseeing fiscal operations for SHIELD in accordance with DAC policy (facilitate contracts, procurements, requisitions/purchase/receiving orders, and other actions in NCFS) and investigate and correct errors/discrepancies
Maintaining the Director’s calendar including scheduling, prioritizing, trouble-shooting conflicts, coordinating travel (authorizations and reimbursements), and liaising with internal and external stakeholders
Organizing and managing events for SHIELD will be a staple job function including coordinating training and lodging reservations for staff/vendors in addition to coordinating/participating in interviews, completing personnel actions and hiring packages, and conducting onboarding and administrative training for new and existing staff
Maintaining recordkeeping of files for division operations including but not limited to SHIELD meeting minutes, motor fleet management, purchasing, human resources and personnel files, and other such records in accordance with DAC and OSHR policy guidelines
Note: Occasional day and overnight travel will be required in this position’s duties.
This is a full-time position (40 hours per week) with State Benefits.
As of January 1, 2025, there are new increase adjustments to the state’s pay plans which were approved by the State Human Resources Commission, effective January 1, 2025. The new salary range will be $43,738 – $76,542.
Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. To qualify for this position, applicants must document on the application that they possess ALL of the following:
Experience performing administrative tasks with strict adherence to confidentiality and accuracy using policy, legal and/or ethical standards
Thorough knowledge of governing peer support and clinical mental health services and demonstrated ability to apply this knowledge in performance of administrative support
Experience compiling, assimilating, disseminating, and organizing confidential printed and electronic information
Experience identifying and resolving conflicts and/ or discrepancies
Management Preferences:
Ability to maintain effective relationships with internal and external stakeholders and coordinate space for SHIELD business within the agency and beyond
Experience providing direction and support to a director and diverse team of professionals
Experience with MS Office products such as Power Point, Word, Teams etc.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER year of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.
Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution
(OR)
Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience
(OR)
High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience (OR) an equivalent combination of education and experience
Supplemental and Contact Information
Come Join Us to Make a Difference!
Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.
The S.H.I.E.L.D. section exists to improve the overall health and performance of the correctional workforce by providing confidential, non-emergent support services to DAC staff. These include a combination of behavioral health and peer support initiatives focused on wellness to enhance professional and personal success.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information.
Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
Per NC General Statute 143B-972.1
, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.
If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627.
If there are any questions about this posting other than your application status, please contact Anchal Mishra at [email protected].
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Administrative Assistant III
Company: University of Colorado
Location: Aurora, CO
