Overview
Administrative Assistant III: Bilingual (12 Months) – Office of Linked Learning (2025-26) Jobs in Oakland, CA at Iowa City Community School District
The Community Roots School is a public Montessori charter school in The Silver Falls School District, in Silverton, OR; serving approx. 100 students in grades K-6. As a school community, we have a strong commitment to social justice, anti-bias, anti-racism, and equity work .
The Community Roots School is seeking an Office Manager, working part time 32 hours/week Tuesday through Friday during the 2025-2026 school year. The office manager welcomes people as they enter the building, supports and greets all staff, students, parents, community members, callers, and visitors to the school.
REPORTS TO: Administrator
ESSENTIAL DUTIES INCLUDE BUT ARE NOT LIMITED TO:
ADMINISTRATIVE: Serve as the first point of contact for school, sign visitors in and out of the building, responsible for maintaining, tracking, inventory and ordering of school supplies and equipment. Oversee the use of procurement card. Maintaining the school calendar, and arranging substitutes for teachers as needed.
FACILITY: manage reception area, manage school scheduling for special events, field trips, cafeteria, transportation, and cleaning.
COMMUNICATION: Process incoming communications and coordinate prospective and current family visitation, format and edit school directory, distribute mail.
TECHNOLOGY: Responsible for maintaining office technology including computers, printers; in collaboration with the district tech department.
FINANCIAL: In collaboration with the accountant and Administrator, responsible for maintaining petty cash, cash management, expense tracking, and preparation of deposits for school and district mealtime accounts; in alignment with the school budget.
REPORTING: Maintain records for internal and external reporting to include attendance, enrollment, immunizations, registration, and financial reports for the school Administrator and Board of Directors.
HEALTH & SAFETY: Provide medical triage and basic first aid for children.
OTHER DUTIES: Perform other job-related duties as assigned, including providing back-up coverage to other positions, assisting with events, assisting students with health-related issues, and contacting parents/guardians as necessary.
SKILLS, KNOWLEDGE AND ABILITIES:
Communicate effectively with children, school staff, parents and larger community.
Must be organized, prompt, trustworthy and reliable. Must be able to analyze situations accurately and adopt an effective course of action.
Must be able to manage interruptions, multi-task, stay calm, manage stressful situations, take initiative, and prioritize and schedule work.
Must be willing to work outside regular office hours when events/need arises.
Must be familiar with word processing and basic computer skills including the MS Office Suite, and the Google platform.
Clear and effective written and verbal communication skills
Must love children and be able to triage basic first aid, help children with photocopying, etc.
Must have a sense of humor and a growth mindset.
Ability to speak Spanish is a plus
REQUIREMENTS: Criminal background check; CPR and First Aid certified, 2 years’ previous administrative assistant preferred experience, and must have experience working with children.
COMPENSATION : Based on experience, $19.99-$25.77/hour
The Community Roots School does not discriminate in its hiring or employment practices on the basis of race, religion, age, assigned sex at birth, gender expression, gender identity, sexual orientation, ethnicity, national origin, abilities, neurodiversity, income level, language proficiency, marital status, pregnancy, childbirth or a related medical condition, veterans’ status, service in uniformed service, familial status, genetic information, an individual’s juvenile record that has been expunged, or disability.
Please send a cover letter and resume to:
Nicole Prewett
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Title: Administrative Assistant III: Bilingual (12 Months) – Office of Linked Learning (2025-26)
Company: Iowa City Community School District
Location: Oakland, CA
