Overview
ADMINISTRATIVE ASSISTANT III-SES Jobs in Tallahassee, FL at The State of Florida
About the Position
The expected salary range for this role on hire is:
Administrative Specialist I, Grade N18: $60,513- $95,458
Administrative Specialist II, Grade N21: $68,501 – $108,899
WHO WE ARE
Safety, sustainability, and economic development are the hallmarks of the Montgomery County Department of Permitting Services (DPS). The department issues approximately 40,000 building permits a year and conducts thousands of inspections by local code officials. With a staff of about 240 employees, DPS’ five divisions include: commercial building construction; customer support and outreach; land development; residential construction and fire code compliance; and zoning and code compliance. From its award-winning programs to providing excellent customer service in the office and in the field, DPS’s commitment to its customers is summed up by its tagline: “Your Project Partner.”
WHO WE ARE LOOKING FOR
The Department of Permitting Services is currently recruiting an Administrative Specialist II (Download PDF reader) to join our outreach program. The Department is seeking an energetic, detail-oriented person with a public relations, marketing, or communications background who is bilingual in Spanish.
The position may be underfilled as an Administrative Specialist I (Download PDF reader), Grade 18. Once the employee is at full performance and meets the minimum requirements of the position, they are eligible for the non-competitive promotion through the series to the Administrative Specialist II (Download PDF reader), Grade 21.
What You’ll Be Doing
This position provides professional staff support for the department’s communications and community outreach activities and is bilingual in Spanish.
The work involves promoting and marketing DPS’s programs, services, website, multimedia content, and printed materials. The position is a liaison for the department and will engage with other government agencies, customers, partners and stakeholders, and community associations. Strong organization skills and excellent verbal and written communication skills required. There may be some weekend and evening work involved.
Duties include, but are not limited to:
Schedule outreach events. Coordinate with event partners and stakeholders.
Attend off-site events within Montgomery County. Organize outreach displays. Track attendance. Collect customer and attendee feedback.
Provide information to customers, partners, and stakeholders as needed via in-person, virtually, or telephonically.
Respond to emails and questions from the public, department partners, and stakeholders.
Provide information in Spanish (verbal or written) to customers when requested or needed.
Review the department website and printed materials for accuracy, consistency, and relevance.
Help provide content for the department newsletters.
Edit and update documents, promotional material, publications, etc., in English and Spanish.
Help organize and implement new efforts and ways to provide excellent customer service, internally and externally.
Other duties as related to this position.
This position will require the employee to travel/drive on occasion within Montgomery County for those assignments performed outside of the office.
Bilingual applicants in the Spanish/English languages are encouraged to apply. The candidate selected for this position will be required to pass an Advanced proficiency English/Spanish language examination assessing the following skills: oral communication, reading comprehension, interpreting skills, written communication AND translating text from Spanish to English language and vice versa.
Minimum Qualifications
Advanced Level bilingual Spanish proficiency is required for this position.
Education: Graduation from an accredited college or university with a Bachelor’s Degree.
Experience: One (1) year of professional administrative experience related to public relations, marketing, journalism, communications or related field.
Substitutions:
EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.
Preferred Criteria, Interview Preferences
All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified,” placed on the Referred List, and may be considered for an interview. Employees meeting minimum qualifications who are the same grade or higher will be placed on the Referred List as a “Transfer” candidate and may be considered for an interview.
Preference for interviews will be given to applicants with experience in the following:
Bachelor’s Degree in public relations, marketing, journalism, communications, or related field.
Experience in social media, website, and digital platforms to ensure accurate and effective communication.
Experience in content creation (writing, editing, graphic design, photography, and videography) to ensure accurate and effective communication.
Experience in working directly with diverse communities and organizations.
Experience in responding to short deadlines and urgent or immediate communication requests.
Experience in using Microsoft Office software and project management tools.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at [email protected]. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant’s responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a “Lateral Transfer” candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County’s “Public Employees” (which does not include employees of the Sheriff’s office) are subject to the County’s ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Title: ADMINISTRATIVE ASSISTANT III-SES
Company: The State of Florida
Location: Tallahassee, FL
