Overview
Administrative Assistant (Internal Position) Jobs in Salt Lake County, UT at State of Utah
Full Job Description
The main purpose of this role is to provide secretarial and administrative support to the Director of the USBE Center for Continuous School Improvement (CCSI) – Director and the CCSI team. This job requires program knowledge and its related processes, procedures, policies, and goals which enables incumbents to relieve the supervisor of administrative detail, such as answering correspondence, setting up conferences/workshops, travel, budgeting, etc.
Internal Position
Principal Duties:
Provides clerical and/or administrative support and assistance.
Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual.
Maintains calendars, schedules and coordinates appointments, meetings, travel, etc.
Maintains up to date budget spreadsheet that contains contracts, grants, and other purchasing including encumbered amounts.
Tracks invoices weekly and provides budget updates to the director.
Writes or drafts correspondence, documents, and/or other written materials; edits written material for accuracy, format, and arrangement of material.
Reviews incoming correspondence; initiates a reply as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.
Update the CCSI website when necessary.
Records and/or transcribes minutes of meetings, hearings, dictation, dialogue, etc., and produces document in draft or final format.
Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
Maintains and/or creates files or record keeping systems. Sorts, labels, files, and retrieves documents, or other materials.
The Ideal Candidate
The Ideal Candidate will possess:
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to read and understand information and ideas presented in writing.
The ability to communicate information and ideas in speaking so others will understand.
The ability to anticipate or tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
The ability to apply general rules to specific problems to produce answers that make sense.
The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
The ability to concentrate on a task over a period of time without being distracted.
The ability to see details at close range (within a few feet of the observer).
The ability to speak clearly so others can understand you.
Understanding written sentences and paragraphs in work related documents.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Communicating effectively in writing as appropriate for the needs of the audience.
Talking to others to convey information effectively.
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Title: Administrative Assistant (Internal Position)
Company: State of Utah
Location: Salt Lake County, UT
Category:
