Overview
Administrative Assistant IV – Juvenile Justice Jobs in Chicago, IL at Cook County State’s Attorney’s Office
About April Parker Foundation
The April Parker Foundation (APF) is a 501(c)(3) nonprofit organization committed to uplifting underserved communities by providing culturally relevant, supportive services. We believe in empowering individuals, families, and small businesses to create stronger, more stable communities. Through a variety of cultural programs and educational workshops, we promote security, stability, and well-being for those who need it most.
Working at the April Parker Foundation offers a dynamic, mission-driven environment where your work contributes directly to community transformation. Join our team and be part of a compassionate movement for equity and impact.
Position Summary
The Executive Assistant will provide high-level administrative support to the Executive Director, ensuring the efficient operation of the foundation. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a mission-driven environment.
Key Responsibilities
Administrative Support
Manage the Executive Director’s phone calls, calendar, appointments, and travel arrangements.
Draft, proofread, and manage correspondence, reports, and presentations.
Coordinate and prepare materials for meetings, including board meetings.
Handle confidential information with integrity and discretion.
Meeting & Event Coordination
Schedule and organize internal and external meetings.
Take and distribute meeting minutes, track follow-up actions.
Assist with event planning, logistics, and donor engagements as needed.
Communication & Liaison
Serve as a point of contact between the Executive Director and staff, board members, partners, and donors.
Maintain effective communication and ensure timely follow-up on key issues.
Project Management
Support cross-functional initiatives and ensure deadlines are met.
Conduct research and compile data to support strategic decision-making.
Operational Support
Maintain records and filing systems (digital and physical).
Assist with special projects and tasks as assigned by leadership.
Coordinate with finance, development, and program teams when needed.
Other duties as assigned.
Qualifications
Bachelor’s degree or equivalent work experience preferred.
Minimum of 3–5 years of experience in an executive or administrative assistant role, preferably in the non-profit sector.
Strong proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Teams).
Excellent written and verbal communication skills.
Ability to handle sensitive matters with tact and discretion.
Demonstrated organizational and problem-solving abilities.
Commitment to the mission and values of the foundation.
Core Values
At the April Parker Foundation, we are committed to the following core values:
Diversity & Inclusion: Upholding the dignity of every human being and respecting every person’s right to access the help they need to thrive.
Accountability: Taking full ownership of our individual actions and responses, regardless of the actions or behavior of others.
Commitment: Going above and beyond for the people we serve, putting their needs first, and serving to the best of our abilities as a team.
Empowerment: Believing anyone can realize their dreams when they are imbued with the confidence and agency to act on their own behalf.
Compassion: Finding ways, large and small, to shower compassion on every human being we encounter.
Education: Promoting personal agency by giving communities access to open education.
What We Offer:
Competitive compensation and performance-based incentives
Vacation
Paid Sick Leave
11 Paid Holidays
Paid Christmas shutdown holiday
Medical, dental, and vision benefits
401(k) with employer match
Opportunities for career growth in a mission-driven environment
The pay range for this role is:
70,000 – 80,000 USD per year(Long Beach)
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Title: Administrative Assistant IV – Juvenile Justice
Company: Cook County State’s Attorney’s Office
Location: Chicago, IL
