Overview
Administrative Assistant; J-46501 Jobs in Springdale, USA at Colville Tribes
Position: Administrative Assistant (J-46501)
Salary Range: $22.20 – $27.03 Hourly
Closing Date:
April 1, 2026
Position:
Administrative Assistant
Reports To:
Clinic Administrator
Location:
Colville Tribal Health Authority, Nespelem, WA
Summary:
This is a Non-Exempt position. Oversees and performs specialized secretarial and administrative support duties for the Colville Tribal Healthcare Authority, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, and reception. Assists with administrative projects and programs that impact and/or involve other organization units and locations.
Essential
Functions
- Provides advanced secretarial services to a department requiring project support and extensive dealings with other organization units and entities. Organizes and prioritizes the workflow, reception, and department‑specific support services.
- Performs technical and administrative support involving applications of a working understanding of the functions and procedures of the organization unit to which assigned, with a working knowledge of functions and procedures of other units.
- Responds to inquiries and conveys information about programs and services provided by the organizational unit. Interprets and conveys policies and procedures, referring difficult or sensitive matters to the appropriate manager or administrator.
- Prepares technical documents such as agreements and contracts for services used by and/or provided by the department. Processes documents for editing and approval and distributes executed contracts.
- Sets up assignments to conform to business calendars and cycles, then sequences work/project steps to conform to expected deadlines and/or time lines.
- Provides administrative support to advisory board, committee, and other special processes. Prepares forms, revisions, and final documents to support proceedings.
- Prepares minutes including those required for public record.
- Assists with preparation of budget proposals, maintaining communications with work sections on information needs. Maintains approved budgets, transaction records, including those for capital outlay, special projects, and grant‑funded activities.
- Monitors expenditures and processes documentation for budget allocation changes and reassignments of funds to and from various accounts, coordinating with accounting staff to assure compliance with funding source and accounting controls.
- Takes notes and prepares minutes from recollections or taped dialogue. Types (keyboards) from rough drafts or instructions a variety of materials such as letters, memoranda, reports and statistical data. Composes original correspondence and forms on routine department matters.
- Receives telephone calls and visitors, screening callers, handling routine matters, providing information, or routing calls to administrators as necessary.
- Maintains records and assists in the preparation of departmental/divisional reports by gathering and summarizing information from a variety of sources.
- Prepares routine documents such as and not limited to requisitions and purchase orders. Orders merchandise and services from pre-approved purchase orders and within authorized spending limits.
- Performs other duties as assigned that support the overall objective of the position.
Qualifications
- Knowledge, Skills, and Abilities:
- Requires a high school diploma plus post‑secondary coursework in secretarial science or related business profession and 4 years of work experience.
- Requires working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
- Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
- Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the…
Title: Administrative Assistant; J-46501
Company: Colville Tribes
Location: Springdale, USA
Category:
