Overview
Administrative Assistant – LLJP00001669 Jobs in Lexington, MA at Softworld, a Kelly Company
Title: Administrative Assistant – LLJP00001669
Company: Softworld, a Kelly Company
Location: Lexington, MA
Job Title: Administrative Assistant
Job Location: Lexington, MA 02420 (Hybrid – -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4))
Onsite Requirements:
Scheduling
MS Outlook
Adobe
Job Description:
Manage and maintain the CISO’s schedule, ensuring efficient time management.
Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders.
Prepare meeting agendas, take detailed minutes, and track action items for follow-up.
Handle sensitive and confidential information with discretion.
Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc.
Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc.
Will provide phone and on-site coverage to the group office.
Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements.
Will coordinate service needs for office equipment and maintain inventory of office supplies.
Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications.
Required Skills:
Previous experience as an executive admin supporting leadership positions.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Advanced Outlook and calendaring skills required.
Advanced PowerPoint skills required.
Excellent organizational, time management, and multitasking abilities.
Strong written and verbal communication skills with attention to detail.
Ability to balance and prioritize multiple task items in a very fast-paced environment.
Ability to handle sensitive and confidential information with discretion.
Experience in preparing reports, presentations, and tracking action items.
Strong problem-solving skills with the ability to work independently.
Skill Matrix:
Qualification
Assessment
Must Have
Administrative support experience
8 years
Experience with calendar management
8 years
Familiarity w/Conference deliverables
8 years
Filing
8 years
Meeting Management Skills
8 years
Soft Skills
Strong Verbal and Written Communication
Yes
Time Management
Yes
Software
Adobe software (Acrobat, InDesign)
5 years
Software Tools
Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook)
8 years
Nice to Have
Degree Level
Bachelor’s Degree
** 3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply.
This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future.
This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role.
Due to the nature of the work, a United States Government Clearance is required to be eligible for the position. **
