Overview
Administrative Assistant Maintenance Department Jobs in Scottsdale, AZ at Vi Living
Job Title: Administrative Assistant
Job Type: Full-Time
Pay: $16.00 – $22.00 per hour
Company Description
IFE NDT / Integrity Solutions is a trusted provider of non-destructive testing and inspection services across the oil and gas industry. With operations in Midcon, the Permian Basin, and Colorado, we specialize in high-pressure flow line recertification, including the tear down, inspection, and rebuild of skids and iron used in critical service applications.
Our team is committed to delivering safe, accurate, and timely inspections that help our clients maintain operational integrity and meet regulatory standards.
Core Values
D-R-I-V-E Dependability; resilience; integrity; vision & ethics
Purpose
The Administrative Assistant is responsible for managing a multi-line phone system, greeting visitors, handling clerical and data entry tasks, and supporting overall office operations. This role requires professionalism, attention to detail, and the ability to support multiple departments as needed.
Essential Duties and Responsibilities
Duties include, but are not limited to:
Answer and transfer incoming calls using a multi-line phone system, starting promptly at 8:00 a.m. and continuing through 5:00 p.m., maintaining professionalism at all times
Greet and assist visitors in a professional, friendly, and hospitable manner
Type memos, take notes, prepare correspondence, and assist with asset entry in the designated system
Perform a variety of clerical and administrative tasks
Complete daily data entry accurately and efficiently
Maintain regular communication with the direct supervisor
Support team members with daily tasks as needed
Monitor and maintain office supply inventory; anticipate needs, place and expedite orders, and verify deliveries
Assist the shop, when necessary, by picking up orders or purchasing supplies
Demonstrate and promote alignment with company core values in daily activities
Contribute to the overall team effort by completing related tasks and responsibilities
Qualifications
High School Diploma or GED required
Valid driver’s license required
Bilingual (English/Spanish) is helpful but not required
Job Skills and Competencies
Strong work ethic and high level of integrity
Excellent communication, organizational, and observational skills
Effective problem-solving abilities with sound judgment
Ability to manage daily assignments and meet deadlines independently
Exceptional attention to detail and accuracy
Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
Benefits
401(k)
401(k) matching
Health insurance
Dental insurance
Vision insurance
Life insurance
Paid time off
Schedule
Monday to Friday
8:00 a.m. – 5:00 p.m.
Work Location: In person
Job Type: Full-time
Pay: $16.00 – $20.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Administrative Assistant Maintenance Department
Company: Vi Living
Location: Scottsdale, AZ
