Overview
Administrative Assistant – Microbiology Jobs in Richmond, USA at VCU Health
Position: Administrative Assistant – Microbiology – Days
The Administrative Assistant provides confidential secretarial and administrative support including data entry, coordination, mailings, general tasks, scheduling meetings, generating meeting minutes, and resolving invoice and payment issues related to purchase orders and vendor invoices. The role also assists in procurement of equipment, software, and services; tracks purchase orders; updates financial transaction records; and performs bookkeeping and accounting-related duties.
This role represents the department and requires a high degree of communication, accountability, and responsibility, handling confidential and urgent information daily.
Responsibilities
- Provide confidential secretarial and administrative support.
- Schedule meetings and events accurately, provide timely information, and generate meeting minutes.
- Research and resolve invoice and payment issues related to purchase orders and vendor invoices.
- Enter purchase orders into the system to assist in procurement.
- Track and monitor purchase orders, update and maintain records of financial transactions and vendor contracts.
- Perform fiscal, bookkeeping, and accounting-related duties, preparing and maintaining accounts payable records and reports.
- Ensure smooth flow of work through the department, performing various support activities as requested.
- Act independently with discretion and judgment, ensuring accuracy, orderliness, and timeliness within established guidelines.
- Learn, apply, and follow VCUHS policies and procedures; may have dual reporting line.
Qualifications
- Minimum of 2 years of secretarial/administrative experience in an office setting.
- Previous experience with Microsoft Office applications and e‑mail/calendaring.
- Preferred: 3 years of secretarial/administrative experience in an academic health care setting.
- High school diploma or equivalent required.
- Preferred:
Post‑high‑school coursework in business, accounting, or a closely related field. - Experience with billing, procurement, or finance-related tasks.
- Independent action: performs administrative and secretarial duties, seeks guidance when needed.
- Shifts:
Monday‑Friday day shift; flexibility for special projects or organizational needs.
Additional Requirements
- Physical: lifting 50‑100 lbs., prolonged sitting, walking distance, repetitive motion. Mental/Sensory: strong recall, problem solving, hearing, clear speaking, legible writing, reading, logical thinking. Emotional: fast‑pace environment, steady pace, handle multiple priorities, adapt to frequent change.
- No licensure, certification, or registration required.
EEO Statement
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
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Title: Administrative Assistant – Microbiology
Company: VCU Health
Location: Richmond, USA
Category:
