administrative assistant – office

Full job description

Education: Secondary (high) school graduation certificate

Experience: 1 to less than 7 months

Tasks

Arrange and co-ordinate seminars, conferences, etc.

Train other workers

Record and prepare minutes of meetings, seminars and conferences

Determine and establish office procedures and routines

Schedule and confirm appointments

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Compile data, statistics and other information

Order office supplies and maintain inventory

Greet people and direct them to contacts or service areas

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Area of specialization

Correspondence

Reports and records

Financial statements

Invoices

Manuscripts, publications or theses

Work conditions and physical capabilities

Fast-paced environment

Work under pressure

Tight deadlines

Repetitive tasks

Attention to detail

Personal suitability

Ability to multitask

Accurate

Client focus

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Team player

Work Term: Permanent

Work Language: English

Hours: 32 hours per week