Overview
Administrative Assistant (Part-time) Jobs in Thomasville, GA at State of Georgia
Program Overview
HP is partnering with Hiring Our Heroes for a 12-week Fellowship Program with transitioning service members in their last 180 days of service. During these 12 weeks, participants will get hands on training and experience in the private sector with the end goal of gaining the skills needed to be successful in the civilian workforce. HP will provide the participants with a direct Supervisor, Mentor and Buddy to help them succeed throughout the 12-week program and help them gain valuable skills as they transition out of the military and into the civilian workforce.
Job Description
As a senior-level Executive Assistant at HP, you will be responsible for performing general administrative support tasks involved in HP’s Global Government Affairs organization while overseeing the office’s smooth operation. This is a senior level position, and the ideal candidate should have extensive knowledge of job skills, company policies, and procedures to complete complex, specialized assignments/tasks in creative and effective ways.
Responsibilities:
Assisting executives with various administrative tasks, including general filing and records maintenance, compiling data for reports, making travel arrangements, scheduling appointments and meetings, answering/screening telephone calls, preparing expense reports, distributing mail, greeting/escorting visitors, and other established general administrative tasks.
Providing direct administrative support to HP’s Chief Public Policy Officer, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
Overseeing the day-to-day office activities as the main point of contact in reception areas and keeping management informed regularly via performance reports.
Ensuring peak operations for the organization and implementing preventive measures for potential issues.
Implementing policies and procedures, measuring outcomes against standards, and improving operational flow.
Coordinating internal and external resources and cultivating relationships with vendors.
Managing all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and providing answers, resources, and solutions when requested.
Assisting in supporting the general administrative work for one or more professional employees other than the direct supervisor.
Overseeing and maintaining office equipment for uninterrupted function, identifying needs and acquiring supplies, managing vendor relationships, and coordinating food deliveries when requested.
Objectives of the role:
Ensure peak operations for the organization.
Implement policies and procedures, measure outcomes against standards, and improve operational flow.
Provide direct administrative support to HP’s Chief Public Policy Officer.
Oversee the office’s smooth operation and maintain employee safety.
Coordinate internal and external resources and cultivate relationships with vendors.
Nurture a positive, inclusive work environment.
Education and Experience Required:
High school education or equivalent; some college level education preferred.
A minimum of 5+ years of general administrative experience, or equivalent combination of experience and college level education or equivalent military training/experience.
Type of Experience Needed:
Senior/advanced general administrative skills/ knowledge of most general administrative issues.
Experience supporting multiple employees’ general administrative needs.
Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.
Specific advanced level of software skills as required by the work unit/department.
Title: Administrative Assistant (Part-time)
Company: State of Georgia
Location: Thomasville, GA
