Overview
Administrative Assistant – Part Time Jobs in Seattle, WA at USI Holdings Corporation
Job Summary
We are seeking a San Diego-based, detail-oriented and proactive Operations/ Executive Assistant to join our growing team. This entry-level role offers the opportunity to support the smooth running of daily operations, work cross-functionally with various teams, and contribute to process improvements. You will assist in coordinating administrative tasks and managing internal communication.
Key Responsibilities
Administrative Support: Provide administrative support to the Operations Manager and other leadership team members by managing schedules, coordinating meetings, preparing necessary materials, and handling communication across departments.
Financial tasks: Assisting with financial tasks such as expense reports and Quickbooks updates.
Project Coordination: Assist in the coordination and execution of key operational processes and projects.
Project Assistance: Support ongoing projects by providing research, compiling reports, and tracking project progress.
Process Improvements: Assist in implementing and improving operational procedures.
Documentation: Maintain internal documentation, records, spreadsheets, and manuals for operational processes.
Event Coordination: Support the planning and execution of company events and training sessions.
Task Management: Organize and prioritize tasks and ensure completion within set deadlines.
Qualifications:
Skills: Strong organizational and multitasking skills, with an ability to prioritize tasks effectively.
Communication: Excellent written and verbal communication skills.
Tech-Savvy: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) Pages, Keynote, and familiar with project management tools (ClickUp).
Problem-Solving: Ability to analyze issues, identify potential solutions, and take initiative to resolve problems.
Attention to Detail: High level of accuracy in data entry and managing documentation.
Compensation
$25-$30 per hour
Title: Administrative Assistant – Part Time
Company: USI Holdings Corporation
Location: Seattle, WA
