Overview
Administrative Assistant – Part-Time Jobs in Franklin, WI at Quad
Business Office Director
Job Description
Job Summary: Performs administrative support for the community, including accounts receivable, accounts payable, payroll, and human resources related duties.
Reports to: Executive Director
Essential Functions and responsibilities may include, but are not limited to the following:
· Processes pre-billing statements forwarded from the corporate office.
· Tracks all community accounting changes and appropriate documentation, including move-ins, move- outs, credits, proposed rate adjustments, and other related changes or corrections.
· Prepares and records all invoices for the community. This includes interacting with department managers regarding their receipts and invoices, preparing batch headers in a timely manner, and following up, as necessary, with the A/P department and vendors.
· Assists with Human Resources functions. Assists new associates with the completion of required documentation, including new hire and benefits paperwork. Makes sure all required forms are completed and submitted to Human Resources on a timely basis. Facilitates new hire orientation and provides company information to new associates. Tracks associate evaluations to assure timely completion by department heads. May assist with Benefits administration.
· Assists the Executive Director with the completion of documents, basic correspondence, answer organizational questions, and assist with special projects as needed.
· Management/Decision Making Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.
· Completes all payroll functions including but not limited to: processing, entering missed punches, tracking anomalies and deficiencies, printing, sorting, and communication to the proper department about changes.
· Organizes and maintains personnel, resident, marketing, and other files as needed.
· Prepares correspondence and other forms/documents needed for daily operations.
· Responds to resident requests and assists in the coordination of services for residents, families, and guests.
· On Call on an as needed basis.
· Occasional Weekends, Evenings, and Holidays
· Must be able to lift, push, and/or pull 50lbs.
· Other Duties as Assigned
Education and Experience:
Associate degree (A. A.) / equivalent; or minimum of two years related experience and/or training.
Knowledge and Skills:
· Ability to read, write, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals as well as speak effectively before groups of customers or associates.
· Ability to deal with problems involving several concrete variables in standardized situations.
· Basic technical skills to complete a few repetitive and well-defined duties.
· Basic communication skills both verbal & written.
· Must have exceptional organization, multi-tasking, and prioritizing in an extreme dynamic environment.
· Must have working knowledge of Windows, Microsoft Word, Excel, Outlook, and other systems as needed.
· Experience and knowledge of OSHA-MSDS sheets and procedures.
· Effective problem-solving skills and strong desire to help those who have questions and problems
Job Type: Full-time
Pay: $52,000.00 – $58,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Weekends as needed
Work Location: In person
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Title: Administrative Assistant – Part-Time
Company: Quad
Location: Franklin, WI
