Overview
Administrative Assistant Part Time Jobs in State College, PA at KCF Technologies
POSITION: Administrative Assistant
DEPARTMENT: Administration
REPORTS TO: General Manager
FLSA STATUS: Salaried, Non-Exempt
LEGENDS & ASM GLOBAL
Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.
Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.
ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.
Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!
Essential Duties and Responsibilities
Answer and direct phone calls, greet visitors, and handle general correspondence
Maintain organized filing systems, both physical and digital
Order and manage office supplies and equipment
Support various departments with administrative duties as needed
Keep the office organized and ensure common areas are tidy and functional
Create parking notices and concession requests
Assist in obtaining required documentation from clients and vendors
Keep logs of required documentation for each event
Request and track Certificates of Insurance (COIs) from clients and vendors
Assist in creating new vendors, customers and projects
Receive, review, and enter invoices into accounting system
Create and submit expense reports
Maintain space release and City Memos
Perform all other administrative duties as assigned
Assist management with special projects and additional needs
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
Ability to manage multiple projects with minimum oversight
Basic understanding of accounting principles and procedures
1–2 years of experience in accounts payable or general accounting preferred
Familiarity with financial systems; experience with Microsoft Dynamics 365 (D365) is a plus
Strong attention to detail and accuracy in data entry
Excellent math skills and attention to detail
Associates degree
2 -3 years related experience, or combination of education and experience
Skills and Abilities
Bilingual in English and Spanish a plus
Strong communication skills
Detail oriented
Experience in all Microsoft Office Products
Strong interpersonal skills to deal with internal and external people on all levels
COMPENSATION
Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
WORKING CONDITIONS
Location: On Site – James L. Knight
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NOTE:
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
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Title: Administrative Assistant Part Time
Company: KCF Technologies
Location: State College, PA
