Overview
Administrative Assistant – Police Support Jobs in Delray Beach, FL at City of Delray Beach, FL
Full-time position with the Cortland College Foundation. The position combines data entry and secretarial work. The position requires great attention to detail, accuracy in working with numbers, possessing good organizational skills and being proficient in the use of Word and Excel. The candidate should also possess excellent communication skills. The schedule for this position is 8:00a.m.-4:00p.m. Monday through Friday.
Watch to learn more about careers at SUNY Cortland:
What makes SUNY Cortland a great place to work?
Our positions provide predictable salary progressions, and many offer permanency.
Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.
Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings
Major Responsibilities
Clerical and Administrative Support
Respond to questions concerning the operation of the department.
Provide written and verbal responses to constituents.
Provide secretarial support to the Director of Advancement Financial Services and the Director of Annual Giving.
Create, proofread, review and correct correspondence, documents, records and other written material. Review for accuracy and make appropriate corrections. This includes agenda preparation, minute taking, and preparing mail merges.
Answer office phone and take messages as necessary.
Establish new endowment files by coding and numbering forms, creating folders, and compiling relevant materials.
Coordinate arrangements for meetings, arrange for rooms, and ensure appropriate materials and equipment are available.
Act as backup for other office staff and assist with other duties as assigned.
Data Entry and Reporting
Input data, including daily processing of gifts; multi-pay as well as traditional credit card gift processing.
Prepare weekly accounts payable disbursements using database software as well as payment processing through the state purchase order and procurement card systems.
Perform mathematical operations; create spreadsheets and use calculators.
Maintain the department check register.
Purchase and maintain office supplies and inventory for Annual Giving giveaways.
Assist the Assistant Director of Advancement Financial Services with spreadsheet maintenance and cost analysis.
Compile monthly documents in preparation of year-end audits.
Maintain the faculty/staff pledge detail in the constituent database.
Review gift and pledge forms and make appropriate determinations.
Gather, compile and prepare data from manual or automated files and other sources for reports, records and correspondence.
Functional and Supervisory Relationships
Reports to the Director of Advancement Financial Service.
Provides support to the Director of Annual Giving and the Director of Advancement Information Services (AIS).
Works closely with members of the Development, AIS and AFS teams.
Required Qualifications
1. Permanent Competitive Appointment Options:
You must hold or have held the title of Office Assistant 2 (Calculations) on a permanent basis or be reachable on the full-time NYS Civil Service list and respond to a canvass letter that will be sent to people on the eligible list. You may also qualify if you are permanent in one of the other Office Assistant 2 titles, Library Clerk 2 or Administrative Assistant 1. If you hold one of these titles, you must also pass the Civil Service typing test, which can be administered in the Human Resources Office.
Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in one of the following titles: Administrative Assistant 1 series, Office Assistant 2 series, Library Assistant 1 and/or Payroll Assistant.
2. Non-Competitive Appointment Option:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE QUALIFICATIONS-To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
The minimum qualifications for this title are:
One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.
Preferred Qualifications
Understanding of university operations, particularly in finance and administration.
Experience with fund management, such as grants, scholarships, or departmental accounts.
About the University
EEO Statement
The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.
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Title: Administrative Assistant – Police Support
Company: City of Delray Beach, FL
Location: Delray Beach, FL
