Overview
Administrative Assistant, Portfolio Operations Jobs in New York, NY at Blackstone
Title: Administrative Assistant, Portfolio Operations
Company: Blackstone
Location: New York, NY
Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
Business Unit:Blackstone’s Portfolio Operations team partners with companies to create purposeful, valuable, growth-oriented businesses. Blackstone’s portfolio spans 200+ companies with approximately half a million employees around the world. This platform provides us with unique insights, connections, experience, and opportunities across our companies. Blackstone backs leading, innovative businesses across sectors and geographies, creating a differentiated, supportive, and valuable ecosystem for our leaders across our portfolio. The breadth and quality of our portfolio provides valuable touchpoints, learnings, and business opportunities for our leaders as they grow their businesses. Blackstone’s Portfolio Operations group — along with our experienced advisor community — is a team of nimble operating executives with expertise across all aspects of an enterprise. As partners to our portfolio companies, we provide both empathy and experience as we help our companies create and accelerate value.
Job Title:Administrative Assistant, Portfolio Operations
Role and Responsibilities:The Administrative Assistant role entails providing support to our Portfolio Operations group. The responsibilities include:
Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
Answering calls and acting as a gatekeeper
Acting as back-up support for other professionals
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
Completion of detailed corporate expenses including tracking receipts and reimbursements
Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
Maintaining and organizing files
Ad hoc projects
Qualifications:
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.
The successful candidate should have:
3+ years of administrative assistant experience supporting a team of 3 or more
Exceptional interpersonal and communications skills; ability to interact with talent at all levels
Experience with coordinating travel arrangements
Meticulous attention to detail; extremely organized
Proactive self-starter and problem solver with strong sense of urgency, ownership, and follow-through
Ability to multitask, prioritize, and respond timely; adaptive to changing priorities and requirements
Discretion in handling confidential information with utmost integrity
Positive, can do and professional attitude with ability to work well in a dynamic environment
Advanced knowledge of Microsoft Office (es…
